Dynamic Substitute Elementary Secretary: Admin & Records

Niles Community Schools; Niles (MI); On-site; USD 18,000 - 28,000; Part time

Job summary

Niles Community Schools is seeking a Substitute Elementary Secretary to provide professional, courteous front-office support for students, families and staff. The role focuses on maintaining student records, handling inquiries, coordinating enrollment and withdrawals, and assisting administrators with clerical tasks.

This temporary position requires strong communication, computer and office skills, the ability to work with a diverse school community, and adherence to district confidentiality

Qualifications

• Minimum high school education with clerical skills and computer use.
• Ability to operate and maintain common office equipment.
• Ability to relate well with students, staff, and parents and maintain positive relationships.
• Successful completion of the appropriate level of secretarial examination.

Responsibilities

• Prepare and maintain student academic records and disciplinary files.
• Process withdrawals for students (in person, by phone or mail).
• Prepare weekly Google document of enrollments/withdrawals.
• Keep class lists updated and distribute to staff.
• File student reports into CA-60s.
• Perform clerical tasks as assigned by administrators.
• Assist in maintaining and monitoring the school's budget/financial records.
• Manage student information systems for state/federal reporting.
• Provide clear communication with staff, students, families, and community.
• Dispense and manage student medications per school policies.
• Support students with medical needs and health documentation.
• Coordinate enrollment, transfers and withdrawals; maintain records.
• Maintain confidentiality per district policies and law.
• Serve as welcoming first contact for the office.
• Other duties as assigned.

Skills

Clerical skills

Office equipment operation

Interpersonal communication

Secretarial examination

Education

High school education

Job description

Niles Community Schools is seeking a Substitute Elementary Secretary to provide professional, courteous front-office support for students, families and staff. The role focuses on maintaining student records, handling inquiries, coordinating enrollment and withdrawals, and assisting administrators with clerical tasks.

This temporary position requires strong communication, computer and office skills, the ability to work with a diverse school community, and adherence to district confidentiality