Dynamic School Office Secretary (Substitute)

Brainerd Public Schools; Brainerd (MN); On-site; USD 17,000 - 24,000; Part time

Job summary

Brainerd Public Schools seeks a Substitute Secretary to provide clerical, secretarial and administrative support at a school site. Responsibilities include handling notices, scheduling events, maintaining records, and assisting students, parents and staff.

The role involves data entry, purchasing, mail distribution and front office assistance in a district-wide setting. Strong organizational and communication skills are essential.

Qualifications

• Graduation from high school or equivalent.
• College education preferred.
• Successful experience with office management preferred.

Responsibilities

• Prepares, copies and distributes notices, memoranda or other correspondence for informing school employees.
• Assists in planning and scheduling school events and maintaining calendar of school and student events.
• Maintains documents, files and records for compliance.
• Prepare purchase orders for submission to district accounting/finance.
• Maintains inventories of supplies and materials.
• Assist visitors to the office, including students, parents, substitutes teachers, and others.
• Answers telephone calls and provide information to callers.
• Distribute incoming mail; send outgoing mail.
• Registering new students and entering enrollment data in the computer system.
• Responds to inquiries from students, parents and employees.

Skills

Cooperative relationships

Follow instructions

Computer literacy

Problem solving

Diversity awareness

Paperwork processing

Confidentiality

Organizational skills

Time management

Office management knowledge

Education

High school diploma

College education preferred

Tools

Word

Excel

PowerPoint

Internet

Outlook

Email

Job description

Brainerd Public Schools seeks a Substitute Secretary to provide clerical, secretarial and administrative support at a school site. Responsibilities include handling notices, scheduling events, maintaining records, and assisting students, parents and staff.

The role involves data entry, purchasing, mail distribution and front office assistance in a district-wide setting. Strong organizational and communication skills are essential.