Substitute Secretary (1734)

Dunlap School District #323; Illinois; On-site; USD 21,000 - 28,000; Part time

Job summary

Dunlap School District #323 at Banner Elementary School seeks a Substitute Secretary to support daily operations and serve as a point of contact for students, staff and the public.

The position involves greeting visitors, answering calls, tracking attendance and maintaining records, while upholding confidentiality and professional conduct. Salary is $17/hr.

Qualifications

• High School Diploma or GED required.
• Excellent organizational skills with strong attention to detail.
• Proficient typing, filing, copying and other clerical tasks.
• Proficient in MS Word, Excel; comfortable with internet and email use.
• Excellent interpersonal communication with staff, students, parents and the public.
• Ability to interact with children in a positive and nurturing manner.
• Ability to multi-task calmly and professionally.
• Ability to read, write and speak the English language.
• Ability to anticipate clerical tasks and follow school/district policies.

Responsibilities

• Greets all visitors and enforces security procedures.
• Answers telephone professionally and courteously.
• Keeps the principal informed of calls, visitors, messages and events.
• Maintains confidentiality of office, school and personal information.
• Handles minor accidents and illnesses per school policy.
• Tracks attendance using Powerschool.
• Assists with substitute placements via AESOP.
• Completes reports/projects as directed by the Principal.
• Maintains and updates student records as required.
• Registers new students as directed by the Principal.

Skills

Organizational skills

Typing

Clerical tasks

Interpersonal skills

English language

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerSchool

Job description

• Date Posted:
  10/15/2026
• Location:
  Banner Elementary School
• Date Available:
  OPEN

This position fills in for a regular secretary when needed and reports to the Building Principal. $17/hr

Position Objective

The Substitute Secretary provides assistance in the daily operations of the school by supporting the work of the principal and serving as a point of contact for students, staff, and the public.

Essential Functions

• Greets all visitors with courtesy, making sure that security procedures are consistently followed
• Answers the telephone in a professional courteous manner
• Keeps the principal informed of all important calls, visitors, messages and other events pertaining to the function of our school
• Maintains strict confidentiality of all office, school, and personal information
• Handles all minor accidents and illnesses that come to the office in an efficient and professional manner in accordance with school policies
• Presents a positive image to the office and the building as a whole
• Tracks daily, monthly, yearly attendance through Powerschool
• Assists with employee absence creation and substitute placements through AESOP program
• Completes reports/projects specified by the Principal
• Maintains and updates all student records as required
• Registers new students, as directed by Principal

Additional Functions

• Other duties as assigned

Qualifications

• High School Diploma or GED
• Excellent organizational skills with strong attention to detail
• Proficient in typing, filing, copying and other clerical functions
• Proficient in standard office software applications, including Microsoft Word, internet usage, email usage, Microsoft Excel
• Excellent interpersonal communication skills. Able to communicate effectively with staff at all levels, students, parents, and the general public
• Ability to interact with children in a positive and nurturing manner
• Ability to multi-task while maintaining a calm and professional demeanor
• Ability to read, write and speak the English language
• Ability to assess and anticipate clerical tasks needed
• Understanding of school, district, and state rules and regulations regarding school operations

Working conditions

• Mental Demands: calculating, comparing, evaluation, interpreting, organizing, consulting, analyzing, planning, documenting, specifying, coordinating, implementing, and presenting
• Physical Demands: bending, stooping, kneeling, twisting, reaching, sitting for prolonged periods of time, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing and visual acuity
• Environmental Conditions: The work is performed primarily indoors; however, outside work is required on occasion. Travel between buildings may be a requirement

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