Sub Secretary

Illinois School District U-46; San Jacinto (CA); On-site; USD 22,000 - 26,000; Full time

Job summary

Illinois School District U-46 is seeking a Substitute Secretary to provide essential office support across our elementary and secondary schools. You will handle front desk duties, manage attendance records, and assist with scheduling while maintaining confidentiality of student and staff information.

The position is temporary/as-needed and pays hourly rates based on the district’s Sub Secretary and Sub Clerical scale.

Qualifications

• High School diploma or equivalent required.
• Previous secretarial experience in a school setting preferred.
• Extensive knowledge of office equipment (fax, intercom, phone, copier).

Responsibilities

• Greet and assist visitors, students, and staff professionally.
• Answer and route phone calls; take messages as needed.
• Perform clerical tasks: data entry, filing, copying, scanning, and managing correspondence.
• Assist with student check-in/check-out procedures and maintain attendance records when assigned.
• Support front desk operations, including visitor management and issuing badges.
• Maintain confidentiality of student and staff information per district policies.
• Provide support with scheduling, recordkeeping, and other administrative tasks as directed by campus administration.
• Follow established office procedures and respond to routine inquiries.
• Perform additional duties as assigned.

Skills

Secretarial experience

Communication skills

Organizational skills

Education

High School diploma or equivalent

Tools

Fax machine

Intercom system

Phone

Copier

Job description

• Position Type:Secretary / Clerical/ Sub Secretary
• Date Posted:6/15/2026
• Location:District Wide
• Date Available:ASAP

Position / Title: Substitute Secretary Bargaining Unit: SUB Department/Location: Elementary/Secondary Schools Instruction & Equity

Calendar Days: As Needed Reports To: Building Administrator

JD Revision Date: 11/19/2025 Supervises: N/A

Function / Position Summary

Provide office support to instructional and administrative personnel to ensure organized and efficient operations within the school or department. Maintain confidentiality of student/staff information in the school/department and in the community.

Job Duties / Responsibilities

• Greet and assist visitors, students, and staff in a courteous and professional manner.
• Answer and route phone calls; take accurate messages as needed.
• Perform general clerical tasks such as data entry, filing, copying, scanning, and managing correspondence.
• Assist with student check-in/check-out procedures and maintain accurate attendance records when assigned.
• Support front desk operations, including visitor management and issuing badges.
• Maintain confidentiality of student and staff information in accordance with district policies.
• Provide support with scheduling, recordkeeping, and other administrative tasks as directed by campus administration.
• Follow established office procedures and respond to routine inquiries.
• Perform additional duties as assigned.

Education

• High School diploma or equivalent required.

Experience / Knowledge

• Previous secretarial experience in a school setting (preferred).
• Extensive knowledge of office equipment (fax, intercom, phone, and copier).

Physical Demands

• Requires prolonged sitting or standing
• Ability to lift up to 30 lbs. with proper technique.
• Occasionally requires stooping, bending, and reaching.

Terms of Employment

• Employment is on a temporary / "as needed" basis.
• Salary and benefits as established by the Board of Education.

Additional Information:

• Hourly Rate: Sub Secretary- $19.00/ Sub Clerical $16.00