Dynamic School Office Substitute Secretary

Illinois School District U-46; San Jacinto (CA); On-site; USD 22,000 - 26,000; Full time

Job summary

Illinois School District U-46 is seeking a Substitute Secretary to provide essential office support across our elementary and secondary schools. You will handle front desk duties, manage attendance records, and assist with scheduling while maintaining confidentiality of student and staff information.

The position is temporary/as-needed and pays hourly rates based on the district’s Sub Secretary and Sub Clerical scale.

Qualifications

• High School diploma or equivalent required.
• Previous secretarial experience in a school setting preferred.
• Extensive knowledge of office equipment (fax, intercom, phone, copier).

Responsibilities

• Greet and assist visitors, students, and staff professionally.
• Answer and route phone calls; take messages as needed.
• Perform clerical tasks: data entry, filing, copying, scanning, and managing correspondence.
• Assist with student check-in/check-out procedures and maintain attendance records when assigned.
• Support front desk operations, including visitor management and issuing badges.
• Maintain confidentiality of student and staff information per district policies.
• Provide support with scheduling, recordkeeping, and other administrative tasks as directed by campus administration.
• Follow established office procedures and respond to routine inquiries.
• Perform additional duties as assigned.

Skills

Secretarial experience

Communication skills

Organizational skills

Education

High School diploma or equivalent

Tools

Fax machine

Intercom system

Phone

Copier

Job description

Illinois School District U-46 is seeking a Substitute Secretary to provide essential office support across our elementary and secondary schools. You will handle front desk duties, manage attendance records, and assist with scheduling while maintaining confidentiality of student and staff information.

The position is temporary/as-needed and pays hourly rates based on the district’s Sub Secretary and Sub Clerical scale.