Dynamic Project Coordinator & Admin Specialist

Jobs for Humanity; Seattle (WA); On-site; USD 52,000 - 66,000; Full time

Job summary

Tabarak Company in the United States is seeking a Project Administrative Assistant / Project Coordinator to provide essential administrative and operational support to project teams and office leadership, ensuring projects are delivered efficiently.

You will coordinate contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation, working across cross-functional teams in a client-focused environment.

Qualifications

• Minimum 2 years in project coordination or administration.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication, client-focused.
• Ability to prioritize, meet deadlines, and work independently with cross-functional teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
• Familiarity with database tools is a plus.
• Familiarity with contract management and project management platforms is a plus.

Responsibilities

• Provide administrative and operational support to project teams and office leadership.
• Coordinate contracts, invoices, purchase orders, and cost tracking.
• Schedule, meeting administration, and project documentation.
• Coordinate internal staff schedules and calendars; light executive assistant tasks.
• Support internal operating committees and travel arrangements.
• Handle miscellaneous administrative tasks as needed.

Skills

Project coordination

Administrative support

Multitasking

Communication skills

Independent work

Cross-functional teams

MS Office

Database tools

Contract mgmt platforms

Project mgmt platforms

Tools

Microsoft Office

Contract management platforms

Project management platforms

Database tools

Job description

Tabarak Company in the United States is seeking a Project Administrative Assistant / Project Coordinator to provide essential administrative and operational support to project teams and office leadership, ensuring projects are delivered efficiently.

You will coordinate contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation, working across cross-functional teams in a client-focused environment.