Construction Project Coordinator - Admin & Documentation

U.S. Engineering; Kansas City (MO); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Year-end bonus

Health, dental, vision insurance

401(k) with matching

529 plan contributions

Job summary

U.S. Engineering is seeking a Project Coordinator to coordinate clerical and administrative support for projects in the designated region.

You will work with Project Managers across all phases, from procurement through close out, while maintaining project documentation and effective communication with internal and external stakeholders. The role requires strong MS Office skills, organizational abilities, and the capacity to adapt to shifting priorities.

Qualifications

• High School Diploma (GED) required with beneficial business coursework.
• Minimum two years of administrative support or clerical experience.
• Experience in construction project administration is highly preferred.

Responsibilities

• Assist Project Managers with clerical and administrative tasks across project phases, from procurement through close out.
• Create, maintain and control project documentation; coordinate distribution of job documents to internal and external parties.
• Write, edit, or transcribe general correspondence and project documents (letters, inquiries, change orders, purchase orders, subcontracts).
• Monitor project status and information in the company systems and tracking tools (NEST, accounting system).
• Maintain organized filing system for all project documentation and ensure Intranet portal is current.
• Interface with project team members, owners, general contractors, subcontractors and vendors; manage communications for smooth administration of projects.
• Enter/update project data in company accounting system; support special assignments to improve operations.
• Provide reception and other admin tasks; set up Procore and Bluebeam sessions; manage submittal procurement and tracking.
• Maintain contract documentation (RFI, Submittals, drawings) current in Procore.
• Assist with vendor RFP facilitation and WBS/work pack tracking.

Skills

MS Office

Communication

Time management

Attention to detail

Written communication

Flexibility

Education

High School Diploma (GED)

Business coursework

Tools

Procore

Bluebeam

Job description

U.S. Engineering is seeking a Project Coordinator to coordinate clerical and administrative support for projects in the designated region.

You will work with Project Managers across all phases, from procurement through close out, while maintaining project documentation and effective communication with internal and external stakeholders. The role requires strong MS Office skills, organizational abilities, and the capacity to adapt to shifting priorities.