Project Administrative Assistant / Project Coordinator

Jobs for Humanity; Seattle (WA); Presencial; USD 52.000 - 66.000; Jornada completa

Descripción de la vacante

Tabarak Company in the United States is seeking a Project Administrative Assistant / Project Coordinator to provide essential administrative and operational support to project teams and office leadership, ensuring projects are delivered efficiently.

You will coordinate contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation, working across cross-functional teams in a client-focused environment.

Formación

• Minimum 2 years in project coordination or administration.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication, client-focused.
• Ability to prioritize, meet deadlines, and work independently with cross-functional teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
• Familiarity with database tools is a plus.
• Familiarity with contract management and project management platforms is a plus.

Responsabilidades

• Provide administrative and operational support to project teams and office leadership.
• Coordinate contracts, invoices, purchase orders, and cost tracking.
• Schedule, meeting administration, and project documentation.
• Coordinate internal staff schedules and calendars; light executive assistant tasks.
• Support internal operating committees and travel arrangements.
• Handle miscellaneous administrative tasks as needed.

Conocimientos

Project coordination

Administrative support

Multitasking

Communication skills

Independent work

Cross-functional teams

MS Office

Database tools

Contract mgmt platforms

Project mgmt platforms

Herramientas

Microsoft Office

Contract management platforms

Project management platforms

Database tools

Descripción del empleo

Project Administrative Assistant / Project Coordinator

• Full-time
• Company: Tabarak Company

The Project Administrative Assistant provides essential administrative and operational support to project teams and office leadership, helping ensure projects are delivered efficiently and accurately. This role supports multiple projects simultaneously through coordination of contracts, invoices, purchase orders, cost tracking, scheduling, meeting administration, and project documentation.

The successful candidate is a team-oriented project support professional that is proactive, detail-oriented professional with strong organizational and communication skills, the ability to manage multiple priorities, and a commitment to providing exceptional support in a collaborative, client-service-focused environment.

Project Support:

Simultaneously support multiple internal project teams in project administrative tasks delivering high-quality consistent results.

Process and support project and vendor contracts

Support management of project data and files.

Provide miscellaneous administrative support to internal project teams as needed.

Office Support:

Coordinate internal staff schedules and calendars and other light executive assistant tasks.

Organize and support internal operating committees.

Other operational support as assigned.

Make team travel arrangements, event/seminar registrations.

Qualifications:

Minimum of 2years of experience in project coordination or project administration, or a related field.

Excellent organizational, time management, and multitasking abilities.

High initiative, attention to detail, follow through, and commitment to maintaining high-quality work.

Strong written and verbal communication skills with a professional and client-focused approach.

Ability to prioritize work, initiate projects, solve problems, seek assistance, and meet deadlines.

Ability to work independently while effectively collaborating with cross-functional teams.

Proficiency with office technology, particularly Microsoft Office (Excel, Word, PowerPoint, Outlook and Teams).

Familiarity with database tools and systems a plus.

Familiarity with contract management and project management platforms a plus.

All your information will be kept confidential according to EEO guidelines.