Project Coordinator & Administrative Specialist

Seneca Real Estate; Seattle (WA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical

Dental

Insurance

Vision

401(k)

401(k) Matching

Paid Time Off

Paid Holidays

Disability - Short/Long-term

Employee Assistance Program

Job summary

Seneca Group seeks a Project Administrative Assistant / Project Coordinator in Seattle to support multiple project teams and office leadership. You will coordinate contracts, invoices, scheduling, and documentation while ensuring accurate records and clear communication with vendors and stakeholders.

The role requires strong organizational skills, 3+ years of coordination experience, and proficiency with Microsoft Office, SharePoint, and project management tools.

Qualifications

• 3+ years of experience in project coordination or project administration.
• Professional demeanor and strong client focus.
• Excellent organizational and multitasking abilities.
• Ability to prioritize, meet deadlines, and work independently with cross-functional teams.

Responsibilities

• Provide administrative and operational support to project teams and office leadership.
• Coordinate contracts, invoices, purchase orders, cost tracking, scheduling, and documentation.
• Manage calendars, travel, meetings, and event registrations.
• Assist with light accounting tasks and project data management.
• Provide on-site IT support for common tools (MS Teams, email, devices).
• Prepare meeting agendas and minutes; support internal operating committees.

Skills

MS Office proficiency

Strong communication

Independent with cross-functional

Education

College degree preferred

Tools

Microsoft Office Suite

SharePoint

Bluebeam

Adobe Acrobat

Project/Contract management platforms

Job description

Seneca Group seeks a Project Administrative Assistant / Project Coordinator in Seattle to support multiple project teams and office leadership. You will coordinate contracts, invoices, scheduling, and documentation while ensuring accurate records and clear communication with vendors and stakeholders.

The role requires strong organizational skills, 3+ years of coordination experience, and proficiency with Microsoft Office, SharePoint, and project management tools.