Dynamic Project Coordinator & Administrative Specialist

Brasfield & Gorrie, LLC; Greenville (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Project Assistant to provide essential administrative support to the project management team. You will handle mail, correspondence, travel bookings, and document control for multiple projects, while coordinating contracts, submittals, and invoicing processes.

The role requires a Bachelor’s degree (preferred) and at least one year in an office environment, with strong communication skills and proficiency in Microsoft Office and Bluebeam.

Qualifications

• Bachelor’s degree preferred.
• Minimum of one year of office experience.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Bluebeam proficiency preferred.
• Aptitude to learn new software tools.
• Excellent customer service and a positive attitude.
• Proven self-starter who can work with minimal supervision.
• Detail oriented with ability to spot discrepancies.
• Team oriented and capable of independent work.
• Thrives in a fast-paced environment and can manage priorities.
• Maintains confidentiality and can obtain notary certification when required.

Responsibilities

• Provide day-to-day admin support for project management teams.
• Prepare expense reports and book travel using Concur for projects.
• Assist with creating projects in PDM software and electronic startup.
• Manage project files, contracts, purchase orders, and DocuSign workflows.
• Coordinate submittals, RFI logs, and drawings/spec logs with teams.
• Track subcontracting status, licenses, and safety documents.
• Assist SDP enrollment, information collection, and bonds when needed.
• Support change order management and log material statuses.
• Enter time in JD Edwards and assist with owner billing and closeout docs.
• Verify pay apps, lien waivers, and invoices for PM review.

Skills

Strong communication

Teamwork

Detail oriented

Self-starter

Customer service

Multitasking

Confidentiality

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Bluebeam

JD Edwards

Job description

Brasfield & Gorrie, LLC is seeking a Project Assistant to provide essential administrative support to the project management team. You will handle mail, correspondence, travel bookings, and document control for multiple projects, while coordinating contracts, submittals, and invoicing processes.

The role requires a Bachelor’s degree (preferred) and at least one year in an office environment, with strong communication skills and proficiency in Microsoft Office and Bluebeam.