Dynamic Program Assistant — Admin & Operations Support

Transportation Security Careers; Gray (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Gray, GA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and track program information. You will maintain records, prepare materials, and communicate with managers and staff to ensure tasks are completed on time.

The role involves handling multiple assignments, data analysis, and using Microsoft Office to organize information while ensuring accuracy and confidentiality.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Multitasking

Attention to detail

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Gray, GA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and track program information. You will maintain records, prepare materials, and communicate with managers and staff to ensure tasks are completed on time.

The role involves handling multiple assignments, data analysis, and using Microsoft Office to organize information while ensuring accuracy and confidentiality.