Program Operations Administrative Assistant

TSA Hiring Service; Graysville (TN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Graysville, AL seeks Program Assistants to keep TSA offices and airport field operations organized, accurate, and running smoothly. You'll support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-focused individuals who can handle multiple assignments, communicate with diverse teams, and help an office stay on schedule.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Graysville, AL seeks Program Assistants to keep TSA offices and airport field operations organized, accurate, and running smoothly. You'll support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

This role suits detail-focused individuals who can handle multiple assignments, communicate with diverse teams, and help an office stay on schedule.