Dynamic Operations & Administration Specialist

TopBuild Corp.; Miami, Northern (FL, KY); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401(k) Matching

Paid Holiday and PTO

Tuition Reimbursement

Life & Disability Insurance

EAP

Job summary

QXO is seeking an Operations Support Specialist in Miami Gardens, FL to help run the branch office and support cross-department operations. You will handle records, finance-related tasks, vendor invoicing, HR admin, and internal communications to keep the office efficient.

The role requires strong organizational skills, the ability to prioritize multiple tasks, and a bilingual English/Spanish preference. Local travel is minimal, and the position offers comprehensive benefits.

Qualifications

• Minimum of 18 years of age.
• Possible valid driver’s license if operating a vehicle for the company.
• Previous experience in administrative services or related fields.
• Must be detail-oriented with strong task prioritization.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Manage records and information.
• Perform accounting and/or financial analysis.
• Monitor credit and collections activities.
• Manage daily conversion of quotes to work orders.
• Review and approve vendor invoices.
• Provide HR administrative assistance to management teams.
• Encourage and improve cross-department internal communication.
• Perform general office tasks (replenish office supplies, distribute mail, custodial duties, etc.).

Skills

Administrative support

Detail-oriented

Bilingual English/Spanish

Time management

Cross-department coordination

Job description

QXO is seeking an Operations Support Specialist in Miami Gardens, FL to help run the branch office and support cross-department operations. You will handle records, finance-related tasks, vendor invoicing, HR admin, and internal communications to keep the office efficient.

The role requires strong organizational skills, the ability to prioritize multiple tasks, and a bilingual English/Spanish preference. Local travel is minimal, and the position offers comprehensive benefits.