Operations & Admin Specialist (HR, Finance, IT)

Truteam; Louisville (KY); On-site; USD 18,000 - 41,000; Full time

Benefits offered by this job

Competitive Compensation

Medical, Dental and Vision

401(k) Matching

Paid Holidays and PTO

Tuition Reimbursement

Life & Disability Insurance

Employee Assistance Program (EAP)

Employee Referral Bonus

Paid Military Leave

Length of Service Award

Flexible Spending Accounts (FSA)

Health Savings Account (HSA)

Job summary

QXO, North Americas largest insulation and building products distributor, seeks an energetic operational support professional for a busy Louisville branch. You will manage purchasing, accounting, HR administration, IT, vendor invoicing, and cross-department communications while handling records and general office tasks.

The role requires 18+ years old, a valid drivers license if driving, and strong organizational skills. Bilingual English/Spanish is preferred; local travel <10% is expected.

Qualifications

• Minimum age 18 years.
• Valid drivers license if operating a vehicle for company purposes.
• Experience in administrative services or related fields.
• Detail-oriented with ability to prioritize and manage multiple tasks.
• IT/Database experience (SQL, Oracle) a bonus.
• Strong leadership qualities.
• Bi-lingual English/Spanish preferred.

Responsibilities

• Assist with compliance of purchasing, accounting, credit/collections, IT and administrative requirements.
• Provide HR administrative assistance and manage employee relations programs.
• Manage records and information; perform accounting/financial analysis.
• Monitor credit and collections activities; manage quotes to work orders.
• Review and approve vendor invoices.
• Encourage cross-department internal communication.
• Perform general office tasks (replenish supplies, mail, custodial duties).
• Other duties as assigned.

Skills

Bilingual English/Spanish

Administrative experience

Detail-oriented

IT/Database experience

Leadership

Valid drivers license

18+ years old

Tools

SQL

Oracle

Job description

QXO, North Americas largest insulation and building products distributor, seeks an energetic operational support professional for a busy Louisville branch. You will manage purchasing, accounting, HR administration, IT, vendor invoicing, and cross-department communications while handling records and general office tasks.

The role requires 18+ years old, a valid drivers license if driving, and strong organizational skills. Bilingual English/Spanish is preferred; local travel <10% is expected.