Office Coordinator

Versana LLC.; New York (NY); On-site; USD 39,000 - 48,000; Full time

Job summary

Versana LLC. in New York City seeks an Office Coordinator for a temporary ~90-day assignment to ensure smooth office operations, provide administrative support to executives, and assist with planning internal and external events.

You will foster a positive work environment and work independently with a proactive, can-do attitude. The ideal candidate brings 1–3 years in office management or related roles, strong communication, multitasking abilities, and a collaborative mindset to support

Qualifications

• 1-3 years experience in office management, office operations, event coordination, executive assistant, or similar roles.
• Detail-oriented mindset and ability multi-task and prioritize tasks according to business needs.
• Ability to interact professionally with external customers, staff, and management, including senior management and government officials.
• Outstanding communication, both verbally and in writing.
• Collaborative attitude and commitment to fostering positive relationships across various departments and organizational levels.
• Ability to work independently and as part of a team.
• Flexible and can adapt to absorb new duties and responsibilities as you learn.

Responsibilities

• Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries.
• Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings.
• Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up.
• Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday events, and other team-related activities.
• Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host.
• Enhance our brand representation by overseeing the ordering and management of company swag.
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues.
• Serve as point of contact for incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments.
• Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management.

Skills

Communication

Multitasking

Interpersonal skills

Organization

Independence

Teamwork

Job description

About Us:

Versana is an industry-backed fintech on a mission to make the syndicated loan market better. By digitally capturing agent banks’ data on a real-time basis, Versana provides unprecedented transparency into loan level details and portfolio positions, bringing efficiency and velocity to the entire market. Through our platform, participants can rest assured they are accessing the loan market’s most credible source of deal information.

About You:

Versana is looking for a highly organized and enthusiastic Office Coordinator to join our team! This is a temporary position (~90 days) with the potential for permanent hire.

As an Office Coordinator you will play a critical role in managing our NYC office. This includes ensuring the smooth and efficient operation of the office, providing administrative and executive support, and assisting with a variety of duties to support various departments. You will also be responsible for fostering a positive work environment and assisting with the planning of internal and external events. We are looking for someone with a positive, upbeat attitude and can work independently. The ideal candidate is polished, has excellent interpersonal skills, is a self-starter, and has a track record of handling multiple competing priorities in a dynamic environment.

Key Responsibilities:

• Manage the office by ordering supplies, restocking snacks, maintaining the kitchen, coordinating food orders, monitoring the inventory of IT equipment, and distributing mail and deliveries
• Ensure the quality of the office space by maintaining order of all collaborative spaces, resetting spaces/rooms between meetings, and assisting with room connection for meetings
• Support teams with conference room bookings or conflicts and ensure interview rooms are properly set up
• Plan, coordinate, and execute impactful company events and activities such as weekly in-office lunches, monthly birthday events, and other team-related activities
• Serve as a point of contact for all vendors, candidates, and visitors in the office by greeting and checking them in, escorting them to the appropriate meeting room, and notifying their host
• Enhance our brand representation by overseeing the ordering and management of company swag
• Assist with office moves and changes to office layout and keep a vigilant eye on the office for any facility-related issues
• Serve as point of contact for incoming phone calls, check voicemails for the main company line and notify the appropriate team members or departments
• Support various teams with administrative tasks as needed, demonstrating flexibility and a proactive approach to workload management

Must Haves:

• 1-3 years experience in office management, office operations, event coordination, executive assistant, or similar roles
• Detail-oriented mindset and ability multi-task and prioritize tasks according to business needs
• Ability to interact professionally with external customers, staff, and management, including members of senior management and government officials
• Outstanding communication, both verbally and in writing
• Collaborative attitude and commitment to fostering positive relationships across various departments and organizational levels
• Ability to work independently and as part of a team
• Flexible and can adapt to absorb new duties and responsibilities as you learn

Nice to Haves:

• Prior experience working in Finance, Tech, or start-up
• Tech savvy a plus

Equal Opportunity Employer

We are committed to providing equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training

$28 - $35 an hour