Dynamic Office & Operations Coordinator

Vanteon Corporation; Town of Pittsford (NY); On-site; USD 26,174 - 33,062; Full time

Job summary

Vanteon Corporation is seeking an Office Coordinator to support the Director of Operations and Finance with day-to-day activities across purchasing, marketing, accounting, employee events, and other administrative areas.

This in-office role emphasizes strong organizational skills, professional communication, and the ability to coordinate vendors, maintain office systems, and assist with meetings, travel, and special projects.

Qualifications

• No specific education or experience required; training provided.
• Associate’s degree in a relevant field would be helpful.
• Soft skills: professionalism, proactive problem-solving, and ability to work independently.

Responsibilities

• Greet visitors and assist with inquiries in a professional manner.
• Answer, screen, and direct incoming phone calls.
• Manage mail, packages, and courier services.
• Coordinate office supplies, kitchen supplies, and equipment; place orders as needed.
• Assist with travel arrangements, meetings, and event coordination.
• Provide administrative support to management and various departments.
• Assist with vendor setup and maintaining vendor records.
• Prepare customer proposals and presentation materials.
• Coordinate customer visits and meetings.

Skills

Outgoing demeanor

Independent learner

Proactive self-starter

Detail-oriented

Independent research

Education

Associate's degree

Equivalent experience

Tools

MS Office (Word/Excel/PowerPoint)

Job description

Vanteon Corporation is seeking an Office Coordinator to support the Director of Operations and Finance with day-to-day activities across purchasing, marketing, accounting, employee events, and other administrative areas.

This in-office role emphasizes strong organizational skills, professional communication, and the ability to coordinate vendors, maintain office systems, and assist with meetings, travel, and special projects.