Dynamic Front Desk & Admin Support Specialist

Ansay & Associates; Port Washington (WI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with company match

Paid time off and paid holidays

Professional development and design.

Job summary

Ansay & Associates is seeking an organized administrative professional to support multiple departments from the Port Washington office. You will handle front desk duties, mail processing, AR data entry, HR support, and event coordination while maintaining confidentiality and professionalism.

Ideal candidates will have an associates degree or equivalent experience, 2+ years in administrative roles, and strong MS Office skills. On-site position with competitive benefits and growth opportunities.

Qualifications

• Associates degree or equivalent work experience preferred.
• 2+ years of administrative/office support experience.
• Strong business acumen with a detailed approach.
• Excellent interpersonal skills and professionalism.
• Proficient with Microsoft Office Suite and capable with new technology.

Responsibilities

• Provide administrative support to all departments (Personal Lines, Commercial Lines, Employee Benefits, Support).
• Reception duties: answer, screen, and direct calls professionally.
• Greet visitors and maintain a welcoming front office environment.
• Coordinate meeting(s) logistics and preparations.
• Process mail, including UPS & FedEx, and postage management.
• Scan and route documents; manage daily mail.
• Order supplies and oversee inventory.
• Process incoming bank mail and shipping bills.
• Assist HR with administrative tasks.
• Support planning and execution of internal events and employee engagement.
• Perform other duties as needed.

Skills

Administrative support

Customer service

Interpersonal communication

Attention to detail

Organization

Confidentiality

Professionalism

Education

Associates degree or equivalent

Tools

Microsoft Office

Zoom

Microsoft Teams

Projectors

Electronic Whiteboards

IPad apps

Job description

Ansay & Associates is seeking an organized administrative professional to support multiple departments from the Port Washington office. You will handle front desk duties, mail processing, AR data entry, HR support, and event coordination while maintaining confidentiality and professionalism.

Ideal candidates will have an associates degree or equivalent experience, 2+ years in administrative roles, and strong MS Office skills. On-site position with competitive benefits and growth opportunities.