Dynamic Executive & Personal Assistant

Via Logic Llc; Northern (KY); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Via Logic LLC is seeking an Executive and Personal Assistant to support company leadership. The role covers calendar management, travel coordination, invoices, and general administrative tasks in a dynamic, growing government contracting environment.

The ideal candidate has 2–3 years of experience in similar roles, strong organizational skills, and the ability to work independently with discretion. This full‑time position requires being within commuting distance of Arlington, VA and in‑person

Qualifications

• Associate or bachelor’s degree preferred, or an equivalent combination of education and professional experience.
• 2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative support role.
• Experience directly supporting executives, senior leaders, business owners, or other decision‑makers preferred.
• Experience managing calendars, meetings, travel, follow‑ups, and competing priorities.
• Experience with routine financial administration such as invoices, expenses, receipts, payment tracking, or vendor coordination.
• Experience handling confidential or sensitive information with discretion.
• Demonstrated ability to work independently and stay organized in a remote environment.

Responsibilities

• Provide day‑to‑day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow‑ups, and general correspondence.
• Help leaders stay ahead of commitments by tracking important dates, deadlines, action items, and outstanding requests.
• Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Provide personal administrative support to company leadership as needed, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other day‑to‑day requests.
• Assist with routine financial administration, including preparing, submitting, organizing, and tracking invoices, expense reimbursements, receipts, and supporting documentation.
• Maintain accurate trackers for invoices, payments, expenses, and other administrative items and follow up when information or action is outstanding.
• Coordinate with accounting, vendors, customers, and other business partners to help ensure documentation is complete and submitted on time.
• Support basic recordkeeping, document organization, and other financial administrative activities as needed.
• Draft and post straightforward company updates to LinkedIn and other company channels using provided information, existing templates, and AI tools such as ChatGPT.
• Support routine posts related to company events, employee milestones, hiring, announcements, and other company activities.
• Coordinate photos, details, and approvals needed to keep company updates timely and accurate.
• This is an administrative communications responsibility rather than a marketing or social media strategy role.
• Assist with the wide variety of administrative needs that arise in a growing small business, including vendor coordination, purchases and orders, document management, maintaining trackers and shared files, event logistics, research, and other special requests.
• Help maintain company SOPs, templates, records, and administrative resources.
• Take ownership of routine requests and follow‑ups, proactively keeping track of open items and helping ensure tasks do not fall through the cracks.
• Be comfortable jumping into new administrative needs, learning new systems, and figuring out how to move a request from “we need this” to “done.”

Skills

Executive Support

Calendar management

Travel coordination

Financial administration

Discretion

Independent work

Education

Associate’s or bachelor’s degree preferred

Tools

Monday.com

QuickBooks

Slack

Microsoft 365

SharePoint

Google Workspace

Job description

Via Logic LLC is seeking an Executive and Personal Assistant to support company leadership. The role covers calendar management, travel coordination, invoices, and general administrative tasks in a dynamic, growing government contracting environment.

The ideal candidate has 2–3 years of experience in similar roles, strong organizational skills, and the ability to work independently with discretion. This full‑time position requires being within commuting distance of Arlington, VA and in‑person