Remote Executive & Personal Assistant to Leaders

Via Logic Llc; United States; On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Healthcare benefits

Generous PTO

Growth opportunities

Mission-driven work

Job summary

Via Logic LLC is seeking an experienced Executive and Personal Assistant to support company leadership in a fully remote role across the United States. The position requires 2–3 years of executive support, strong calendar and travel management, and proficiency with financial tasks like invoicing.

You will balance professional and personal assistance, coordinate communications, and help manage documentation and social updates. A proactive, organized, and discreet candidate will thrive.

Qualifications

• Associate’s or bachelor’s degree preferred, or equivalent experience.
• 2–3 years of experience in executive/personal/administrative support.
• Experience directly supporting executives, senior leaders, or owners preferred.
• Experience managing calendars, travel, follow‑ups, and competing priorities.
• Experience handling confidential information with discretion.
• Proficiency with calendar management, invoicing, and basic administrative tasks in a remote environment.

Responsibilities

• Provide day‑to‑day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow‑ups, and general correspondence.
• Track important dates, deadlines, action items, and outstanding requests to keep leaders prepared.
• Coordinate logistics for meetings and business activities; gather information and materials; follow up on next steps.
• Handle confidential information with sound judgment, discretion, and professionalism.
• Provide personal administrative support as needed, including scheduling, reservations, and research.
• Assist with routine financial administration, including invoices, expenses, and documentation.
• Draft basic company updates for LinkedIn and other channels using templates and AI tools.

Skills

Calendar management

Travel coordination

Executive support

Communication

Discretion

Remote work

AI tools (ChatGPT)

Education

Associate’s or bachelor’s degree preferred

Tools

Monday.com

QuickBooks

Slack

Microsoft 365

SharePoint

Google Workspace

Job description

Via Logic LLC is seeking an experienced Executive and Personal Assistant to support company leadership in a fully remote role across the United States. The position requires 2–3 years of executive support, strong calendar and travel management, and proficiency with financial tasks like invoicing.

You will balance professional and personal assistance, coordinate communications, and help manage documentation and social updates. A proactive, organized, and discreet candidate will thrive.