Executive and Personal Assistant

Via Logic LLC; Woodbridge (VA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Healthcare benefits

Generous PTO

Job summary

Via Logic LLC is seeking an Executive and Personal Assistant to provide hands-on support to company leadership. You will manage calendars, travel, meetings, and communications while coordinating personal tasks and basic financial administration.

Responsibilities include invoices, expense tracking, and documentation. The role requires reliability, discretion, and the ability to work independently, often in a remote environment with occasional in-person needs near Arlington, VA.

Qualifications

• Associate’s or bachelor’s degree preferred or equivalent experience.
• 2–3 years in executive/personal/administrative support roles.
• Experience supporting executives or senior leaders preferred.
• Experience managing calendars, meetings, travel, and priorities.
• Experience with invoices, expenses, and vendor coordination.

Responsibilities

• Provide day‑to‑day administrative support to company leadership including calendar management, scheduling, travel, reminders, and correspondence.
• Track important dates, deadlines, action items, and outstanding requests for leaders.
• Prepare for meetings by coordinating logistics and gathering information.
• Handle confidential information with discretion and professionalism.
• Provide personal administrative support as needed, including scheduling and travel.

Skills

Exceptional organization

Attention to detail

Written & verbal communication

Discretion & professionalism

Anticipate needs

Independent work in remote setting

Independent research

Adapt to changing priorities

Learn new tech & systems

AI tools (ChatGPT)

Education

Associate’s or Bachelor’s degree preferred

Tools

Monday.com

QuickBooks

Slack

Microsoft 365

SharePoint

Google Workspace

Job description

Start Your Adventure at Via Logic

Duration: Full-time, W2 position

Salary: $50,000-60,000 annually

Experience Required: 2-3 years

Location: Candidates must reside within a reasonable commuting distance of Arlington, VA and be available to work or support business needs in person, sometimes with limited advance notice. In-person requirements will vary depending on organizational needs.

Your Adventure Begins Here

At Via Logic, we’re a growing government contracting company looking for a highly organized, resourceful, and dependable Executive and Personal Assistant to provide hands‑on support to company leadership. At the heart of this role is helping our leaders stay organized, prepared, and focused by taking ownership of the administrative details that keep both their workdays and the business moving forward. Your responsibilities will span executive assistance, personal assistance, financial administration, basic company communications, and general administrative support. One day you may be coordinating calendars, meetings, or travel; the next you may be submitting and tracking invoices, researching a personal request, preparing a quick company LinkedIn post, organizing documentation, or tackling an unexpected administrative need. This is a great opportunity for someone who enjoys variety, takes pride in being reliable and responsive, and loves being the person others can trust to say, “I’ll take care of it.”

Your Mission

Executive Support

• Provide day‑to‑day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow‑ups, and general correspondence.
• Help leaders stay ahead of commitments by tracking important dates, deadlines, action items, and outstanding requests.
• Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.

Personal Assistance

• Provide personal administrative support to company leadership as needed, including scheduling appointments, making reservations, coordinating personal travel or logistics, conducting research, assisting with purchases and orders, and handling other day-to-day requests.
• Approach personal requests with the same level of organization, discretion, responsiveness, and follow-through expected of executive business support.

Finance & Administrative Support

• Assist with routine financial administration, including preparing, submitting, organizing, and tracking invoices, expense reimbursements, receipts, and supporting documentation.
• Maintain accurate trackers for invoices, payments, expenses, and other administrative items and follow up when information or action is outstanding.
• Coordinate with accounting, vendors, customers, and other business partners to help ensure documentation is complete and submitted on time.
• Support basic recordkeeping, document organization, and other financial administrative activities as needed.

Company Communications & Social Media Support

• Draft and post straightforward company updates to LinkedIn and other company channels using provided information, existing templates, and AI tools such as ChatGPT.
• Support routine posts related to company events, employee milestones, hiring, announcements, and other company activities.
• Coordinate photos, details, and approvals needed to keep company updates timely and accurate.
• This is an administrative communications responsibility rather than a marketing or social media strategy role.

General Administrative Support

• Assist with the wide variety of administrative needs that arise in a growing small business, including vendor coordination, purchases and orders, document management, maintaining trackers and shared files, event logistics, research, and other special requests.
• Help maintain company SOPs, templates, records, and administrative resources.
• Take ownership of routine requests and follow-ups, proactively keeping track of open items and helping ensure tasks do not fall through the cracks.
• Be comfortable jumping into new administrative needs, learning new systems, and figuring out how to move a request from “we need this” to “done.”

Your Required Skills & Experience

Education

• Associate’s or bachelor’s degree preferred, or an equivalent combination of education and professional experience.

Experience

• 2–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Coordinator, or in a similar administrative support role.
• Experience directly supporting executives, senior leaders, business owners, or other decision-makers preferred.
• Experience managing calendars, meetings, travel, follow-ups, and competing priorities.
• Experience with routine financial administration such as invoices, expenses, receipts, payment tracking, or vendor coordination.
• Experience handling confidential or sensitive information with discretion.
• Demonstrated ability to work independently and stay organized in a remote environment.

Skills

• Exceptional organization and attention to detail.
• Strong follow-through and ability to keep track of multiple open items simultaneously.
• Excellent written and verbal communication.
• Professionalism, discretion, and sound judgment.
• Ability to anticipate needs and identify next steps without always waiting for detailed instructions.
• Resourceful and comfortable researching solutions independently.
• Ability to adjust quickly when priorities or schedules change.
• Comfortable learning and using new technology and business systems.
• Comfortable using AI tools such as ChatGPT for routine administrative and communication support.

Preferred

• Previous experience supporting founders, executives, or small‑business owners.
• Experience providing both professional and personal administrative assistance.
• Experience with invoice submission portals, expense systems, or basic accounting workflows.
• Experience posting basic company updates on LinkedIn or other social platforms.
• Experience in a small business, startup, government contracting, consulting, or other fast-moving environment.
• Familiarity with tools such as Monday.com, QuickBooks, Slack, Microsoft 365, SharePoint, Google Workspace, or similar platforms.

Why Explorers Stay

• Comprehensive healthcare benefits.
• Generous Paid Time Off (PTO).
• Collaborative and supportive team culture focused on growth and continuous learning.
• Opportunities to expand your skills and take on new responsibilities as the company grows.
• Meaningful work supporting mission-driven programs with real-world impact.

How We Work

• Team members are expected to actively engage through Slack, Teams, email, Monday.com, and other collaboration tools during standard business hours.
• Availability for meetings and collaboration between 9AM–5PM ET is expected.

About Via Logic

Via Logic LLC is an information technology partner supporting mission-driven work across DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. Our teams help modernize complex systems through automation, secure engineering practices, cloud-native technologies, and scalable infrastructure solutions that support real-world impact. But beyond the work itself, we care deeply about how we work. We believe great teams are built through collaboration, curiosity, accountability, and trust. Whether you're supporting customer missions, strengthening business operations, or leading expeditions of your own, Via Logic is a place where Explorers are encouraged to grow, contribute, and continuously evolve.

Equal Opportunity Employer

Via Logic LLC is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all Explorers are valued and supported. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We believe different perspectives strengthen teams, improve innovation, and help us build better solutions for the missions we support.

Accessibility & Accommodations

Via Logic is committed to providing an accessible and inclusive hiring experience for all candidates. Reasonable accommodations are available throughout the application and interview process to support accessibility needs and ensure every candidate has an equitable opportunity to explore a career with our team.