Executive & Personal Assistant to Leaders | Organized & Reliable

Via Logic LLC; Washington (District of Columbia); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

Via Logic LLC, a growing government contracting firm in Arlington, VA, seeks an Executive and Personal Assistant to support company leadership. This full-time, W2 role requires 2–3 years of experience, a degree, and a willingness to work in person with possible short-notice needs.

You will handle calendars, travel, invoices, and occasionally social updates; you’ll maintain records and help ensure tasks stay on track while upholding confidentiality and professionalism.

Qualifications

• 2–3 years of experience in executive/personal/administrative support.
• Experience directly supporting executives or senior leaders.
• Experience managing calendars, meetings, travel, follow-ups, and priorities.
• Experience with routine financial administration such as invoices, expenses, receipts, or vendor coordination.
• Ability to work independently and stay organized in a remote environment.

Responsibilities

• Provide day-to-day administrative support to company leadership, including calendar management, scheduling, meeting coordination, travel arrangements, reminders, follow-ups, and general correspondence.
• Track important dates, deadlines, action items, and outstanding requests to keep leaders ahead of commitments.
• Prepare for meetings and business activities by coordinating logistics, gathering information, organizing materials, and following up on next steps.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Draft and post straightforward company updates to LinkedIn and other channels using templates/AI tools.
• Maintain SOPs, templates, records, and administrative resources; support vendor coordination and invoicing as needed.

Skills

Organization

Communication

Discretion

Proactivity

Research

AI tools

Education

Associate or Bachelor’s degree

Tools

Monday.com

QuickBooks

Slack

Microsoft 365

SharePoint

Google Workspace

Job description

Via Logic LLC, a growing government contracting firm in Arlington, VA, seeks an Executive and Personal Assistant to support company leadership. This full-time, W2 role requires 2–3 years of experience, a degree, and a willingness to work in person with possible short-notice needs.

You will handle calendars, travel, invoices, and occasionally social updates; you’ll maintain records and help ensure tasks stay on track while upholding confidentiality and professionalism.