Dynamic Administrative Coordinator (Temporary) — Office Ops

University of California, Irvine; Irvine (CA); On-site; USD 40,000 - 47,000; Full time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Comprehensive benefits

Job summary

University of California, Irvine is seeking a temporary administrative assistant to join the team. You will maintain organized files, handle daily office procedures, and prepare memos, reports, and presentations.

You will support data analysis tasks, troubleshoot basic IT issues, and collaborate with students, faculty, staff, and visitors while protecting confidential records. This role requires strong English communication and the ability to manage multiple projects.

Qualifications

• Experience with Microsoft Office (Excel and Word), SharePoint, Adobe Acrobat, and the ability to learn new software.
• Proven ability to manage multiple projects, execute detailed tasks independently, and maintain records.
• Excellent communication with diplomacy, teamwork, and confidentiality.

Responsibilities

• Maintain organized file systems and manage daily office procedures, memos, letters, reports, and presentations.
• Maintain PC hardware/peripherals, troubleshoot basic system problems, and use data analysis tools.
• Independently manage multiple detailed projects while collaborating with staff on interdependent functions.
• Communicate effectively with a diverse group of students, faculty, staff, and visitors.

Job description

University of California, Irvine is seeking a temporary administrative assistant to join the team. You will maintain organized files, handle daily office procedures, and prepare memos, reports, and presentations.

You will support data analysis tasks, troubleshoot basic IT issues, and collaborate with students, faculty, staff, and visitors while protecting confidential records. This role requires strong English communication and the ability to manage multiple projects.