Nursing Ops Executive Assistant & Compliance Support

UCI Health; Placentia (CA); On-site; USD 73,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Paid time off

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking an administrative support professional to administer the timesheet system, maintain education records, licenses, and competency documentation. You will support LOA, workers' comp, and regulatory readiness, and participate in department meetings with accurate meeting notes and escalation handling.

Temporary role offering benefits and a structured environment within UCI Temporary Employment Services; strong English communication and organizational skills required.

Qualifications

• Previous experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
• Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
• Assist leadership nurses by maintaining education records, professional licenses, and competency documentation.
• Follow up on outstanding documentation, update compliance files, and support LOA, Workers' Comp, and regulatory readiness.
• Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.

Skills

Administrative experience

Timekeeping/payroll systems

Record-keeping software

Strong written communication

Verbal communication

Tools

HRIS

Payroll software

Job description

UC Irvine is seeking an administrative support professional to administer the timesheet system, maintain education records, licenses, and competency documentation. You will support LOA, workers' comp, and regulatory readiness, and participate in department meetings with accurate meeting notes and escalation handling.

Temporary role offering benefits and a structured environment within UCI Temporary Employment Services; strong English communication and organizational skills required.