Temporary Administrative Assistant – Student Data & Support

UC Irvine; Irvine (CA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Job summary

UC Irvine is seeking a detail-oriented Administrative Assistant to support nursing programs and student records. The role involves organizing digital files, managing time logs and data downloads, and serving as a primary contact for students and staff.

Based in Irvine, CA, this temporary position offers opportunities to work across multiple quarters and collaborate with diverse teams while handling confidential information with discretion.

Qualifications

• 1 to 3 years of administrative or office support experience in a fast-paced environment.
• Strong detail orientation, problem-solving skills, and a process-driven approach to data entry, audits, and record updates.
• Exceptional written and verbal communication skills with the comfort and confidence to interface directly with students and department staff.
• Proven ability to manage time effectively, collaborate across teams, and handle confidential student information.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Navigate, clean, and organize digital files and folders, manage multi-year data downloads, and upload clinical case and time logs into student tracking platforms.
• Manage and clean up shared inbox by routing complex inquiries to appropriate personnel and directly assisting students with routine orientation-related questions.
• Process and migrate approved student compliance records and time log data across summer quarters for both DNP and Prelicensure nursing programs.
• Serve as a clear, professional, and approachable administrative point of contact for nursing students seeking information and program guidance.

Skills

Administrative experience

Detail orientation

Problem solving

Communication skills

Time management

Interfacing with students

English proficiency

Tools

eValue

Typhon

Job description

UC Irvine is seeking a detail-oriented Administrative Assistant to support nursing programs and student records. The role involves organizing digital files, managing time logs and data downloads, and serving as a primary contact for students and staff.

Based in Irvine, CA, this temporary position offers opportunities to work across multiple quarters and collaborate with diverse teams while handling confidential information with discretion.