Administrative Assistant – University Programs (Temporary)

University-of-California,-Irvin; Irvine (CA); On-site; USD 34,000 - 47,000; Full time

Job summary

UC Irvine is seeking a temporary administrative support role in Irvine, CA. Responsibilities include organizing digital files, managing data uploads for nursing programs, and routing inquiries to the correct staff.

The position requires 1–3 years of office experience, strong communication, and the ability to handle confidential student information. English proficiency is essential; knowledge of university databases is a plus.

Qualifications

• 1 to 3 years of administrative or office support experience in a fast-paced environment.
• Strong detail orientation, problem-solving skills, and a process-driven approach to data entry, audits, and record updates.
• Exceptional written and verbal communication skills with the comfort and confidence to interface directly with students and department staff.
• Proven ability to manage time effectively, collaborate across teams, and handle confidential student information.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Navigate, clean, and organize digital files and folders, manage multi-year data downloads, and upload clinical case and time logs into student tracking platforms.
• Manage and clean up shared inbox by routing complex inquiries to appropriate personnel and directly assisting students with routine orientation-related questions.
• Process and migrate approved student compliance records and time log data across summer quarters for both DNP and Prelicensure nursing programs.
• Serve as a clear, professional, and approachable administrative point of contact for nursing students seeking information and program guidance.

Skills

Administrative experience

Data entry

Communication skills

Time management

Tools

eValue

Typhon

Job description

UC Irvine is seeking a temporary administrative support role in Irvine, CA. Responsibilities include organizing digital files, managing data uploads for nursing programs, and routing inquiries to the correct staff.

The position requires 1–3 years of office experience, strong communication, and the ability to handle confidential student information. English proficiency is essential; knowledge of university databases is a plus.