Ophthalmology Administrative Specialist

UCI; Irvine (CA); Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Paid vacation

Holidays

Sick leave

Benefits package

Job summary

UC Irvine is seeking an experienced Administrative Assistant to provide comprehensive support to assigned faculty, manage calendars, and coordinate travel. This temporary role requires strong MS Office skills and excellent communication in a fast-paced academic environment.

Work will involve serving as a liaison across UCI, UC Irvine Health, the School of Medicine, and national/international partners, plus drafting professional correspondence with polished English.

Qualifications

• Previous experience as an administrative assistant in a fast-paced or academic/healthcare environment.
• Proficient in Word, Excel, PowerPoint, and Outlook.
• Excellent interpersonal and communication skills to interact with a diverse range of individuals.
• Ability to multi-task, prioritize workload, and apply sound judgment in a changing environment.

Responsibilities

• Provide comprehensive administrative support to assigned faculty members, managing complex calendars and scheduling.
• Coordinate travel arrangements, itineraries, and administrative logistics for faculty.
• Serve as primary administrative liaison across UCI, UC Irvine Health, the School of Medicine, and partners.
• Screen inquiries, answer calls, draft polished business correspondence with proper English and grammar.

Skills

MS Office

Administrative experience

Calendar management

Communication

Tools

MS Office Suite

Job description

UC Irvine is seeking an experienced Administrative Assistant to provide comprehensive support to assigned faculty, manage calendars, and coordinate travel. This temporary role requires strong MS Office skills and excellent communication in a fast-paced academic environment.

Work will involve serving as a liaison across UCI, UC Irvine Health, the School of Medicine, and national/international partners, plus drafting professional correspondence with polished English.