Senior Executive Assistant, Campus Operations

UC Irvine; Irvine (CA); Hybrid; USD 79,000 - 100,000; Full time

Job summary

UC Irvine is seeking an experienced executive administrative assistant to support campus operations leaders. You will manage complex calendars, prepare meetings, coordinate travel and events, and ensure smooth office operations in a fast-paced environment.

You will research and prioritize requests from faculty, staff, and students, exercise judgment and diplomacy, and assist across multiple executives. A bachelor’s degree and proficiency with Microsoft Office, Outlook, Teams, Zoom, and Kuali are

Qualifications

• Bachelor’s degree or equivalent training and/or experience in a high-profile office environment.
• Strong Microsoft Office (Excel, Word, PowerPoint) and Outlook, MS Teams and Zoom proficiency.
• Solid analytical / problem-solving skills.
• Political acumen and diplomatic sensitivities within all organizational levels.
• Strong service orientation and excellent communication skills.
• Ability to multi-task with demanding timeframes and maintain confidentiality.
• Experience managing expense controls (Kuali) and travel/event coordination.

Responsibilities

• Provide executive level administrative support for senior leaders and teams.
• Coordinate complex calendars and manage meetings and events with follow-up actions.
• Conduct programmatic analysis for business operations and emergency responses.
• Research, evaluate, prioritize, and address faculty, staff, and student requests.
• Demonstrate good judgment, diplomacy, and discretion in responding to inquiries.

Skills

Microsoft Office

MS Teams

Zoom

Outlook

Communication

Analytical skills

Diplomacy

Discretion

Calendar management

Travel & event coordination

Expense controls

Education

Bachelor’s degree or equivalent

Tools

Kuali Financial System

Microsoft Outlook

Job description

UC Irvine is seeking an experienced executive administrative assistant to support campus operations leaders. You will manage complex calendars, prepare meetings, coordinate travel and events, and ensure smooth office operations in a fast-paced environment.

You will research and prioritize requests from faculty, staff, and students, exercise judgment and diplomacy, and assist across multiple executives. A bachelor’s degree and proficiency with Microsoft Office, Outlook, Teams, Zoom, and Kuali are