Research Admin & Events Specialist

University of California, Irvine; Irvine (CA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

Sick and vacation time

Retirement savings plans

Discounts and perks

Job summary

UC Irvine is seeking an experienced administrative professional to support a busy academic office, manage events, maintain web content, and analyze data for reporting and records. You will work with faculty, guest speakers, and leadership to ensure timely information and efficient operations.

Ideal candidates will have strong organizational skills, experience with CMS/Excel, and the ability to adapt to changing priorities within a university setting.

Qualifications

• Previous experience providing administrative support within a complex office or academic environment.
• Strong organizational and event planning skills with the ability to manage time-sensitive duties and shifting priorities.
• Proficiency with website content updates and data compilation/analysis software (e.g., Excel, CMS platforms).
• Effective written and interpersonal communication skills to interact with faculty, guest speakers, and leadership.
• Ability to read, write, and follow written and oral instructions in English.
• Experience working in higher education, research development, or managing multi-institute administrative workflows.
• Familiarity with institutional travel processes, reimbursement policies, and financial record-keeping.

Responsibilities

• Plan, manage, and evaluate research-related events, site visits, and Engineering Center reviews, including agenda setting, venue sourcing, speaker coordination, travel arrangements, and reimbursement processing.
• Maintain and update web content for the Research Development office and the three Engineering+ Institutes to ensure accurate, timely information.
• Collect, compile, and analyze data from multiple sources to maintain departmental records and prepare draft reports.
• Apply organization policies to oversee day-to-day administrative operations and resolve operational issues of moderate scope.

Skills

Administrative support

Event planning

Organizational skills

Data analysis

Written and verbal communication

English proficiency

Tools

Excel

CMS platforms

Job description

UC Irvine is seeking an experienced administrative professional to support a busy academic office, manage events, maintain web content, and analyze data for reporting and records. You will work with faculty, guest speakers, and leadership to ensure timely information and efficient operations.

Ideal candidates will have strong organizational skills, experience with CMS/Excel, and the ability to adapt to changing priorities within a university setting.