Dynamic Administrative Assistant | Calendar & Operations

ECOLAB; Eagan (MN); On-site; USD 49,000 - 73,000; Full time

Benefits offered by this job

Benefits package

Stock purchase plan

Paid parental leave

Company-paid pension

Job summary

Ecolab is seeking an Administrative Assistant I to join our team in Eagan, MN. You will support senior leaders by coordinating meetings, managing calendars across time zones, and assisting HR and finance processes.

This role offers growth opportunities in a fast-paced environment and requires strong organizational skills and customer service focus. The position emphasizes handling travel arrangements, preparing reports, and maintaining SharePoint sites to keep teams organized.

Qualifications

• High school diploma or equivalent.
• 1 year of administrative experience.
• Immigration sponsorship is not available for this position.

Responsibilities

• Perform general administrative duties in support of individuals, teams, and business processes.
• Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials.
• Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there.
• Compile basic information for inclusion in reports or presentation materials; prepare charts, graphs, and tables as needed.
• Support financial processes such as corporate card reconciliation and invoice tracking.
• Arrange domestic and international travel, including visa processing.
• Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations.
• Compile and edit presentation content from multiple sources and distribute reports to stakeholders.
• Maintain agendas, action item lists, and program plans, escalating issues when needed.
• Respond to routine correspondence following established procedures.
• Create and manage SharePoint sites and shared drives to keep teams organized.
• Use sound judgment to prioritize tasks and ensure smooth workflow.
• Communicate proactively to meet internal and external client needs.

Skills

Calendar management

Meeting coordination

Communication skills

Travel coordination

HR support

Finance support

SharePoint

Education

Bachelor's degree

Tools

MS Office

Outlook

Excel

PowerPoint

SharePoint

Job description

Ecolab is seeking an Administrative Assistant I to join our team in Eagan, MN. You will support senior leaders by coordinating meetings, managing calendars across time zones, and assisting HR and finance processes.

This role offers growth opportunities in a fast-paced environment and requires strong organizational skills and customer service focus. The position emphasizes handling travel arrangements, preparing reports, and maintaining SharePoint sites to keep teams organized.