Dynamic Administrative Assistant — Events & Operations

City Wide Facility Solutions; Jacksonville (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability insurance

Long-term disability insurance

401(k) Match

Unlimited paid time off

Paid time to support charities

Job summary

City Wide Facility Solutions is seeking an Administrative Assistant to act as the company’s official representative with clients, candidates, and independent contractors. The role covers personnel, payroll, finance, budget, sales, and other administrative duties to keep operations disciplined and scalable.

This position emphasizes strong communication, confidentiality, and proficiency in Microsoft Office. It is an office-based role with occasional travel for events and team activities, offering

Qualifications

• Excellent communication and interpersonal skills are essential.
• Proficiency with Microsoft Word, Excel, and Outlook is required.
• Strong organization and ability to handle confidential information.

Responsibilities

• Greet visitors and manage sign-in processes.
• Answer and route phone calls; relay messages accurately.
• Process applications and assist candidates during the process.
• Handle mail and distribute documents efficiently.
• Maintain office files, supplies, and conference rooms.
• Prepare and update operations and sales boards as directed.
• Log paychecks and packages; ensure accountability.

Skills

Strong communication

MS Office proficiency

Organizational skills

Confidentiality

Tools

Word

Excel

Outlook

Job description

City Wide Facility Solutions is seeking an Administrative Assistant to act as the company’s official representative with clients, candidates, and independent contractors. The role covers personnel, payroll, finance, budget, sales, and other administrative duties to keep operations disciplined and scalable.

This position emphasizes strong communication, confidentiality, and proficiency in Microsoft Office. It is an office-based role with occasional travel for events and team activities, offering