Dynamic Administrative Assistant

Talentify; Kansas; On-site; USD 32,000 - 42,000; Full time

Job summary

Talentify is seeking an administrative assistant to support a supervisor by handling routine clerical tasks with independence and accuracy. The role emphasizes fast typing, strong organization, and the ability to manage day-to-day duties in a busy office environment.

The position requires experience with Microsoft Office (Excel, Outlook, Word 2013), a high school diploma, and a practical approach to confidential information. Typical hours are Mon–Fri, 8:00am–5:00pm, in Kansas.

Qualifications

• High School Diploma.

Responsibilities

• Answers written or oral requests for information.
•  
• Answers telephone, receives visitors, distributes mail, attends meetings, takes notes and prepares minutes of the meetings.
• Makes appointments for supervisor and maintains calendar.
• Types articles, reports, letters, forms or other material.
• Prepares routine documents, reports and statements to meet routine deadlines with a minimum of supervision.
• These examples are not intended to be all-inclusive.
• Other related duties and responsibilities may be assigned as needed.
• Considerable knowledge of office practices and procedures, office machines, business English, spelling and arithmetic
• Knowledge of the principles of business and office administration
• Ability to use a computer to access, interpret, and record information
• May require ability to develop and use spreadsheets involving basic mathematical and statistical operations
• Ability to compose letters and develop and refine internal office procedures with minimum instructions
• May require skill in taking and transcribing dictation
• Ability to develop and maintain effective working relationships with associates, employees of other Departments, representatives of outside agencies, and the public
• Ability to communicate clearly and effectively, both orally and in writing
• Ability to retrieve and replace files from and to a hard copy record-keeping or filing system as required
• May require ability to sit at a desk for six to eight hours per day using a computer keyboard
• May require ability to lift and carry file boxes weighing up to 20 lbs.
• An employee shall not pose a direct threat to the health or safety of other individuals in the workplace.

Skills

Typing speed

Attention to detail

Adaptability

Office procedures

Computer literacy

Spreadsheets

Letter drafting

Dictation

Communication

Customer service

Education

High School Diploma

Tools

Microsoft Excel 2013

Microsoft Outlook 2013

Microsoft Word 2013

Job description

Talentify is seeking an administrative assistant to support a supervisor by handling routine clerical tasks with independence and accuracy. The role emphasizes fast typing, strong organization, and the ability to manage day-to-day duties in a busy office environment.

The position requires experience with Microsoft Office (Excel, Outlook, Word 2013), a high school diploma, and a practical approach to confidential information. Typical hours are Mon–Fri, 8:00am–5:00pm, in Kansas.