Administrative Assistant: Office & Calendar Operations

Talentify; Madison (WI); On-site; USD 38,000 - 52,000; Full time

Job summary

Talentify is seeking an Administrative Assistant in Madison, WI to provide day-to-day administrative support across the organization. The role includes filing, document formatting, data entry, front-desk duties, mail handling, inventory management, and calendar coordination.

The ideal candidate will have an associate degree (or be enrolled) in administration, business, or related fields, plus strong MS Office skills and a professional office background.

Qualifications

• Associate degree program in administration, business, accounting, communications, or related field is required or in progress.
• Prior office, admin, customer service, internship, or clerical experience is preferred but not required.
• Experience in a professional office environment is beneficial.

Responsibilities

• Create and maintain electronic and physical filing systems.
• Prepare and format memos, emails, reports, proposals, letters, and other correspondence.
• Perform data entry and administrative recordkeeping.
• Answer phones, greet visitors, and provide front-office support.
• Sort, process, and distribute incoming and outgoing mail and packages.
• Maintain office and kitchen supply inventories and coordinate replenishment.
• Support fleet vehicle administration, including recordkeeping and scheduling.
• Manage calendars, coordinate staff schedules, and arrange meetings and events.
• Provide general administrative support to staff and departments as needed.
• Handle confidential and sensitive information appropriately.
• Assist with special projects and other administrative duties as assigned.

Skills

MS Office

Data entry

Communication

Education

Associate degree or in progress (administration/business/communications)

Tools

Microsoft Teams

Job description

Talentify is seeking an Administrative Assistant in Madison, WI to provide day-to-day administrative support across the organization. The role includes filing, document formatting, data entry, front-desk duties, mail handling, inventory management, and calendar coordination.

The ideal candidate will have an associate degree (or be enrolled) in administration, business, or related fields, plus strong MS Office skills and a professional office background.