Administrative Assistant

Metropolitan Healthcare Services; Fairfax (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Metropolitan Healthcare Services in Fairfax, VA is seeking an Administrative Assistant to provide clerical support, manage schedules, handle communications, and maintain records to keep the office running smoothly. You will organize files, prepare documents, assist staff, coordinate travel, process invoices, and safeguard confidential information while delivering professional service.

The role emphasizes organization, customer service, and accurate recordkeeping in a fast-paced setting.

Qualifications

• High school diploma or equivalent; associate or bachelor0;s degree preferred.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills. Ability to multitask and prioritize work effectively.
• High attention to detail and accuracy.
• Professional attitude and customer service skills.

Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and file documents, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Order and manage office supplies and equipment.
• Greet and assist visitors in a professional manner.
• Coordinate travel arrangements and meeting logistics.
• Maintain accurate records and databases.
• Process invoices, expense reports, and other administrative paperwork.
• Support managers and team members with administrative tasks as needed.
• Ensure confidentiality of sensitive information.
• Perform other duties assigned by management.

Skills

Microsoft Office

Written and verbal communication

Organization and time management

Customer service

Multitasking

Education

High school diploma

Associate or bachelor0s degree preferred

Tools

Microsoft Office Suite

Job description

Administrative Assistant

The Administrative Assistant provides administrative and clerical support to ensure the efficient operation of the office. This role involves managing office tasks, coordinating schedules, handling communications, maintaining records, and supporting staff and management.

Key Responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars.
• Prepare, edit, and file documents, reports, and presentations.
• Organize and maintain physical and electronic filing systems.
• Order and manage office supplies and equipment.
• Greet and assist visitors in a professional manner.
• Coordinate travel arrangements and meeting logistics.
• Maintain accurate records and databases.
• Process invoices, expense reports, and other administrative paperwork.
• Support managers and team members with administrative tasks as needed.
• Ensure confidentiality of sensitive information.
• Perform other duties assigned by management.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant, office assistant, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office software.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.Ability to multitask and prioritize work effectively.
• High attention to detail and accuracy.
• Professional attitude and customer service skills.

Preferred Skills

• Experience with scheduling and calendar management.
• Knowledge of office procedures and recordkeeping.
• Basic bookkeeping or accounting experience.
• Ability to work independently and as part of a team.
• Problem-solving and decision-making skills.

Working Conditions

Typically works in an office environment. Standard business hours, with occasional overtime as needed. May require prolonged periods of sitting, computer use, and telephone communication.