Document Specialist: Templates, Proofing & PDF Production

Brown and Caldwell, Inc.; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

Brown and Caldwell is seeking an experienced Document Specialist to provide high-quality document formatting and production support for technical reports, memoranda, and client deliverables using Word and PDF tools. You will collaborate with engineers, project managers, and other document professionals to ensure professional, accessible documents that meet client requirements.

You will manage multiple assignments, apply company standards, and support proofreading, template development, and PDF

Qualifications

• Proven document formatting experience with Word templates and styles.
• Strong proofreading and readability skills for technical documents.
• Ability to manage multiple projects and deadlines with minimal supervision.

Responsibilities

• Apply BC style guides to letters, memos, reports, and marketing materials.
• Create and maintain templates for consistent branding across documents.
• Perform readability reviews and edit documents for clarity and flow.

Skills

Word proficiency

PDF tooling

Editing

Layout formatting

Communication

Education

High school diploma

Technical Editing Certificate

Office Certification

Tools

Word templates

Adobe PDF

Bluebeam

Job description

Brown and Caldwell is seeking an experienced Document Specialist to provide high-quality document formatting and production support for technical reports, memoranda, and client deliverables using Word and PDF tools. You will collaborate with engineers, project managers, and other document professionals to ensure professional, accessible documents that meet client requirements.

You will manage multiple assignments, apply company standards, and support proofreading, template development, and PDF