Document Services Specialist — Proofreading & Transcription

K2 Services; Phoenix (AZ); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity seeks a Dual Specialist to support streamlined administration of business operations for clients. The role involves reviewing client documents, providing technical expertise, and mentorship to team members and clients.

Responsibilities include creating and editing complex documents, coordinating special projects, and handling confidential materials with accuracy. Requires strong proofreading, MS Office proficiency, and adherence to brand guidelines.

Qualifications

• HS Diploma or GED, associate or bachelor’s degree preferred
• 3+ years working in document outsourcing or legal industry preferred
• Ability to learn the responsibilities listed above through training
• Copywriting experience helpful
• Strong initiative required; ability to work independently with minimal direct supervision
• Working knowledge of Microsoft applications (Outlook, Word, Excel, PowerPoint)
• Experience with Adobe Acrobat or Kofax for PDF manipulation a plus
• Excellent spelling, grammar, punctuation, sentence structure and proofreading
• Knowledge of Chicago Manual of Style, The Bluebook and California Style Manual
• Knowledge of proofreading marks and AP style guide
• Experience following corporate brand guidelines
• Ability to organize and prioritize multiple assignments
• Ability to perform under pressure and deliver quality work

Responsibilities

• Create, revise, reformat, and convert documents using Microsoft Office, PDF editing tools, and transcription software
• Prepare and edit complex documents, spreadsheets, charts
• Provide coordination and administrative support for special projects
• Efficient handling of time sensitive and confidential materials
• Perform document diagnostic activities related to troubleshooting inconsistencies
• Transcribes audio and digital dictation including deposition transcripts as required
• Spell check, proofread and/or cross-check documents to ensure accuracy
• Proofread for errors in typing, spelling, grammar, punctuation and formatting
• Support coordination efforts of incoming and outgoing work as necessary
• Maintain up-to-date knowledge of specialized applications and upgrades to achieve efficiency
• Provide feedback and insight into team performances when requested
• Promote teamwork, confidence, and positive attitudes
• Provide directions, instructions, and guidance to the team
• Assist with reviewing re-works or poor outputs from team members

Job description

Opensity seeks a Dual Specialist to support streamlined administration of business operations for clients. The role involves reviewing client documents, providing technical expertise, and mentorship to team members and clients.

Responsibilities include creating and editing complex documents, coordinating special projects, and handling confidential materials with accuracy. Requires strong proofreading, MS Office proficiency, and adherence to brand guidelines.