Dual Operator - Document Processing/Proofreading

K2 Services; Phoenix (AZ); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity seeks a Dual Specialist to support streamlined administration of business operations for clients. The role involves reviewing client documents, providing technical expertise, and mentorship to team members and clients.

Responsibilities include creating and editing complex documents, coordinating special projects, and handling confidential materials with accuracy. Requires strong proofreading, MS Office proficiency, and adherence to brand guidelines.

Qualifications

• HS Diploma or GED, associate or bachelor’s degree preferred
• 3+ years working in document outsourcing or legal industry preferred
• Ability to learn the responsibilities listed above through training
• Copywriting experience helpful
• Strong initiative required; ability to work independently with minimal direct supervision
• Working knowledge of Microsoft applications (Outlook, Word, Excel, PowerPoint)
• Experience with Adobe Acrobat or Kofax for PDF manipulation a plus
• Excellent spelling, grammar, punctuation, sentence structure and proofreading
• Knowledge of Chicago Manual of Style, The Bluebook and California Style Manual
• Knowledge of proofreading marks and AP style guide
• Experience following corporate brand guidelines
• Ability to organize and prioritize multiple assignments
• Ability to perform under pressure and deliver quality work

Responsibilities

• Create, revise, reformat, and convert documents using Microsoft Office, PDF editing tools, and transcription software
• Prepare and edit complex documents, spreadsheets, charts
• Provide coordination and administrative support for special projects
• Efficient handling of time sensitive and confidential materials
• Perform document diagnostic activities related to troubleshooting inconsistencies
• Transcribes audio and digital dictation including deposition transcripts as required
• Spell check, proofread and/or cross-check documents to ensure accuracy
• Proofread for errors in typing, spelling, grammar, punctuation and formatting
• Support coordination efforts of incoming and outgoing work as necessary
• Maintain up-to-date knowledge of specialized applications and upgrades to achieve efficiency
• Provide feedback and insight into team performances when requested
• Promote teamwork, confidence, and positive attitudes
• Provide directions, instructions, and guidance to the team
• Assist with reviewing re-works or poor outputs from team members

Job description

Ourmissionis to providemodernized technology platforms,elevated technology support, andvaluable insights, empoweringour clientsto excel inwhat they do best.

A Dual Specialist is a valuable team member that supports streamlining administration of business operations for our clients. Dual Specialists possess a desire to review client firm legal and marketing documents and the ability to provide technical expertise to assignments and mentorship to both Document Specialists and clients.

RESPONSIBILITIES

• Create, revise, reformat, and convert documents using various support software including Microsoft Office applications, PDF editing tools, and transcription software

• Prepare and edit complex documents, spreadsheets, charts

• Provide coordination and administrative support for special projects

• Efficient handling of time sensitive and confidential materials

• Perform document diagnostic activities related to troubleshooting documents inconsistencies

• Transcribes audio and digital dictation including deposition transcripts as required

• Spell check, proofread and/or cross-check documents to ensure accuracy and completeness

• Proofread documents for errors in typing, spelling, grammar, syntax, punctuation and formatting

• Support coordination efforts of incoming and outgoing work as necessary

• Maintain up-to-date knowledge of specialized applications and upgrades in order to achieve maximum efficiency and productivity with the Document Services applications

• Provide feedback and insight into each team member’s performances when requested

• Promote and encourage teamwork, confidence, and positive attitudes

• Provide directions, instructions, and guidance to the team

• Assist with reviewing re-works or poor job outputs from team members

REQUIREMENTS

• HS Diploma or GED, associate or bachelor’s degree preferred

• 3+ years working in document outsourcing or legal industry preferred

• Ability to learn the responsibilities listed above through a combination of in-person training, remote training, and self-guided learning

• Copywriting experience helpful

• Strong initiative required; ability to work independently with minimal direct supervision

• Working knowledge of Microsoft applications (Outlook, Word, Excel, and PowerPoint)

• Experience working with Adobe Acrobat or Kofax for the manipulation of PDF files a plus

• Excellent skills in spelling, grammar, punctuation, sentence structure and proofreading

• Knowledge of current formats and citation protocols: The Chicago Manual of Style, The Bluebook and California Style Manual

• Knowledge of proofing marks and procedures

• Knowledge of working with the AP style guide

• Experience with following and memorizing corporate brand guidelines

• Ability to work through complex document markups and instructions in a timely manner

• Ability to organize and prioritize multiple assignments

• Ability to excel under pressure within established timeframe and provide quality work product

• Possess strong communication, interpersonal, teamwork and customer service skills

The Compensation range for this role is up to 28.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual’s location, skills, experience and qualifications.

All eligible employees receive access to a comprehensive benefits package, including:

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

#LI-MM1

Opensity is an Equal Opportunity Employer.

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination.

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.