Document Control Specialist, Norfolk Field Office

WSP in the U.S.; Virginia Beach (VA); On-site; USD 77,000 - 79,000; Full time

Job summary

WSP USA is seeking a Document Control Specialist for our Virginia Beach office. This role reports to our client's field office in Norfolk, VA, five days per week, and supports the Project Controls Team in managing contract and project documents within the EDMS.

The ideal candidate holds a Bachelor’s degree (or equivalent), 1–3 years in document control in construction, and experience with Excel and ProjectWise.

Qualifications

• Bachelor's Degree or equivalent experience.
• 1-3 years of project experience in a Document Control or similar role, working in the construction industry.
• Experience with Microsoft Excel and ProjectWise.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Must be able to work within the Field Office located in Norfolk 5 days per week.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.
• May occasionally be required to manage day-to-day operations of the Document Control Team.

Skills

Organization

Attention to detail

Problem solving

Communication

Confidentiality

Teamwork

Time management

Customer service

Education

Bachelor's Degree or equivalent experience

Tools

ProjectWise

Microsoft Excel

Job description

WSP USA is seeking a Document Control Specialist for our Virginia Beach office. This role reports to our client's field office in Norfolk, VA, five days per week, and supports the Project Controls Team in managing contract and project documents within the EDMS.

The ideal candidate holds a Bachelor’s degree (or equivalent), 1–3 years in document control in construction, and experience with Excel and ProjectWise.