Document Control Specialist

WSP in the U.S.; Virginia Beach (VA); On-site; USD 77,000 - 79,000; Full time

Job summary

WSP USA is seeking a Document Control Specialist for our Virginia Beach office. This role reports to our client's field office in Norfolk, VA, five days per week, and supports the Project Controls Team in managing contract and project documents within the EDMS.

The ideal candidate holds a Bachelor’s degree (or equivalent), 1–3 years in document control in construction, and experience with Excel and ProjectWise.

Qualifications

• Bachelor's Degree or equivalent experience.
• 1-3 years of project experience in a Document Control or similar role, working in the construction industry.
• Experience with Microsoft Excel and ProjectWise.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Must be able to work within the Field Office located in Norfolk 5 days per week.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.
• May occasionally be required to manage day-to-day operations of the Document Control Team.

Skills

Organization

Attention to detail

Problem solving

Communication

Confidentiality

Teamwork

Time management

Customer service

Education

Bachelor's Degree or equivalent experience

Tools

ProjectWise

Microsoft Excel

Job description

This Opportunity

WSP is currently initiating a search for a

This individual will report to our client's field office in Norfolk, VA (5 days per week).

Be involved in projects with our

Job Description

This Opportunity

WSP is currently initiating a search for a Document Control Specialist for our Virginia Beach office.

This individual will report to our client's field office in Norfolk, VA (5 days per week).

Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

Your Impact

Duties And Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.
• May occasionally be required to manage day-to-day operations of the Document Control Team.

Who You Are

Minimum Qualifications:

• Bachelor's Degree or equivalent experience
• 1-3 years of project experience in a Document Control or similar role, working in the construction industry.
• Must have experience with Microsoft Excel and ProjectWise
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Must be able to work within the Field Office located in Norfolk 5 days per week.

Compensation And Benefits

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.

Expected Salary: $76,689 - $78,769/year

WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.