Document Control Specialist

WSP; Virginia Beach (VA); On-site; USD 77,000 - 79,000; Full time

Job summary

WSP is seeking a Document Control Specialist for its Virginia Beach office. This role reports to the field office in Norfolk, VA five days a week and collaborates with the Project Controls Team to manage contract and project documents.

The candidate will support the Document Control Manager, ensure adherence to procedures, and optimize workflows within the EDMS. Strong organizational, detail-oriented, and client-facing skills are essential for success.

Qualifications

• Degree or equivalent experience required.
• 1–3 years in Document Control or similar role in construction.
• Experience with Excel and ProjectWise.
• Strong organization and prioritization abilities.
• Excellent written and verbal communication.
• Ability to maintain confidentiality.

Responsibilities

• Support the Document Control Manager and Team to maintain a document management system for contracts and project docs.
• Ensure policies and procedures are followed and workflow is efficient.
• Work within the EDMS and assist with document naming, numbering, and distribution.
• Handle incoming/outgoing documentation and file retrieval.
• Maintain electronic records to meet contractual requirements and compliance.

Skills

Document Control

Microsoft Excel

ProjectWise

Organization

Attention to detail

Customer service

Education

Bachelor's Degree or equivalent

Job description

This Opportunity

WSP is currently initiating a search for a Document Control Specialistfor our Virginia Beach office. This individual will report to our client’s field office in Norfolk, VA (5 days per week).

Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithinthe existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide DocumentManagementsupportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation.
• Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.
• May occasionally be required to manage day-to-day operations of the Document Control Team.

Who YouAre

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 1-3 years of project experience in a Document Control or similar role,working in the construction industry.
• Must have experience with Microsoft Excel and ProjectWise
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Must be able to work within the Field Office located in Norfolk 5 days per week.

Compensation and Benefits:

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career.

Expected Salary: $76,689 - $78,769/year
WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and