Document Controls Specialist

WSP Global Inc.; Boston (MA); On-site; USD 108,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision, disability &

Life insurance

Retirement savings

Paid sick leave

Paid vacation

Paid parental leave

Bereavement/voting/naturalization time

Job summary

WSP Global Inc. in Boston seeks a Document Control Specialist to join the Project Controls team in a full-time role at the Boston Office.

You will support the Document Control Manager and maintain contract and project documents within the EDMS, ensuring procedures are followed and workflows are optimized. The position requires a Bachelor’s degree or equivalent experience, 3–5 years in a document control role in infrastructure or construction, and strong MS Office skills.

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role in transportation infrastructure or construction.
• Experience with Microsoft Office required; SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 preferred.
• Excellent organization, coordination and prioritizing skills.
• Strong reading, comprehension and written retention skills.
• Attention to detail and problem solving with client relations focus.

Responsibilities

• Support the Document Control Manager and Team to maintain a document management system for contracts and projects.
• Ensure policies and procedures are followed and help implement an efficient workflow.
• Operate the EDMS and manage file retrieval, uploads/downloads, naming conventions and distribution.
• Process incoming/outgoing documentation and maintain electronic records per contractual requirements.
• Familiar with Submittal and RFI packages; collaborate with project leads to ensure timely processing.

Skills

Project coordination

Attention to detail

Customer service

Teamwork

Problem solving

Communication skills

Confidentiality

Ethical judgment

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint

Procore

InEight

eBuilder

Bluebeam

Microsoft 365

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a full-time position located in the WSP Boston Office.

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithin the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management supportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.

Who You Are

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 3-5 years of project experience in a Document Control or similar role,working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills
• Strong reading, comprehension, and written retention skills
• Exhibit good problem solving skills and superior attention to details
• Exceptional client relations and customer service skills
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement
• Ability to work in a team or independently in a multi-disciplinary team environment
• Maintain confidentiality at all times
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP's Code of Conduct and related policies and procedures

WSP Benefits:

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Compensation:

Expected Salary (all locations): $108,000-120,000/yr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant's education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, and/or federal law.

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