Field Office Document Control Specialist — Norfolk (VA)

WSP; Virginia Beach (VA); On-site; USD 77,000 - 79,000; Full time

Job summary

WSP is seeking a Document Control Specialist for its Virginia Beach office. This role reports to the field office in Norfolk, VA five days a week and collaborates with the Project Controls Team to manage contract and project documents.

The candidate will support the Document Control Manager, ensure adherence to procedures, and optimize workflows within the EDMS. Strong organizational, detail-oriented, and client-facing skills are essential for success.

Qualifications

• Degree or equivalent experience required.
• 1–3 years in Document Control or similar role in construction.
• Experience with Excel and ProjectWise.
• Strong organization and prioritization abilities.
• Excellent written and verbal communication.
• Ability to maintain confidentiality.

Responsibilities

• Support the Document Control Manager and Team to maintain a document management system for contracts and project docs.
• Ensure policies and procedures are followed and workflow is efficient.
• Work within the EDMS and assist with document naming, numbering, and distribution.
• Handle incoming/outgoing documentation and file retrieval.
• Maintain electronic records to meet contractual requirements and compliance.

Skills

Document Control

Microsoft Excel

ProjectWise

Organization

Attention to detail

Customer service

Education

Bachelor's Degree or equivalent

Job description

WSP is seeking a Document Control Specialist for its Virginia Beach office. This role reports to the field office in Norfolk, VA five days a week and collaborates with the Project Controls Team to manage contract and project documents.

The candidate will support the Document Control Manager, ensure adherence to procedures, and optimize workflows within the EDMS. Strong organizational, detail-oriented, and client-facing skills are essential for success.