Document Control Specialist: Impactful Engineering

Actalent; Kansas City (MO); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Employee-owned culture

High-profile projects

Collaborative environment

Training & mentorship

Safety & quality focus

Long-term career growth

Job summary

Actalent in Kansas City, MO, is seeking a detail-oriented Document Control Specialist to organize, maintain, and manage project documentation for engineering and construction initiatives. You’ll set up and administer document control systems, support project teams, and ensure files are accurate, current, and compliant.

We look for 3+ years of document control or related experience, proficiency with Microsoft Office, excellent data entry and communication skills, and the ability to manage

Qualifications

• High school diploma or GED with 3+ years in document control or related experience
• Proficiency with Word, Excel, and Access
• Strong data entry skills and meticulous attention to detail
• Experience with document tracking, version control, and distribution processes
• Ability to perform quality checks and verify document accuracy
• Strong organizational and time-management skills with multi-priority handling
• Excellent verbal and written communication skills

Responsibilities

• Organize, maintain, and manage project documentation for engineering and construction projects
• Set up and administer document control systems for multiple projects
• Support project managers and engineering teams to keep files accurate, current, and compliant
• Develop and maintain document control standards, procedures, and best practices
• Communicate document management processes to project team members
• Coordinate collection, review, routing, and distribution of project documents
• Compile electronic project data books and ensure complete documentation
• Prepare and issue transmittals to clients and vendors
• Process vendor submittals including logging, routing, and status updates
• Package and distribute electronic project documentation to stakeholders
• Monitor document workflows to ensure timely reviews and approvals
• Identify and escalate document-related issues and assist resolutions
• Perform additional administrative and document control duties as needed

Skills

Data entry

Verbal and written communication

Time management

Organization

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Access

SharePoint/Procore (see notes)

Job description

Actalent in Kansas City, MO, is seeking a detail-oriented Document Control Specialist to organize, maintain, and manage project documentation for engineering and construction initiatives. You’ll set up and administer document control systems, support project teams, and ensure files are accurate, current, and compliant.

We look for 3+ years of document control or related experience, proficiency with Microsoft Office, excellent data entry and communication skills, and the ability to manage