Document Control Specialist

Actalent; Kansas City (MO); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Employee-owned culture

High-profile projects

Collaborative environment

Training & mentorship

Safety & quality focus

Long-term career growth

Job summary

Actalent in Kansas City, MO, is seeking a detail-oriented Document Control Specialist to organize, maintain, and manage project documentation for engineering and construction initiatives. You’ll set up and administer document control systems, support project teams, and ensure files are accurate, current, and compliant.

We look for 3+ years of document control or related experience, proficiency with Microsoft Office, excellent data entry and communication skills, and the ability to manage

Qualifications

• High school diploma or GED with 3+ years in document control or related experience
• Proficiency with Word, Excel, and Access
• Strong data entry skills and meticulous attention to detail
• Experience with document tracking, version control, and distribution processes
• Ability to perform quality checks and verify document accuracy
• Strong organizational and time-management skills with multi-priority handling
• Excellent verbal and written communication skills

Responsibilities

• Organize, maintain, and manage project documentation for engineering and construction projects
• Set up and administer document control systems for multiple projects
• Support project managers and engineering teams to keep files accurate, current, and compliant
• Develop and maintain document control standards, procedures, and best practices
• Communicate document management processes to project team members
• Coordinate collection, review, routing, and distribution of project documents
• Compile electronic project data books and ensure complete documentation
• Prepare and issue transmittals to clients and vendors
• Process vendor submittals including logging, routing, and status updates
• Package and distribute electronic project documentation to stakeholders
• Monitor document workflows to ensure timely reviews and approvals
• Identify and escalate document-related issues and assist resolutions
• Perform additional administrative and document control duties as needed

Skills

Data entry

Verbal and written communication

Time management

Organization

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Access

SharePoint/Procore (see notes)

Job description

Keep Projects Moving. Build a Career That Matters.

Are you highly organized, detail-oriented, and passionate about creating order in fast-paced project environments? Join a team where your work directly contributes to the successful delivery of critical infrastructure, energy, environmental, and engineering projects that impact communities across the country.

As a Document Control Specialist, you'll play a key role in ensuring project information is accurate, accessible, and delivered on time. You'll collaborate with engineers, project managers, clients, and vendors while helping maintain the systems and processes that keep complex projects running smoothly.

This is an excellent opportunity for someone who enjoys organization, problem-solving, and working with multiple stakeholders in a collaborative, people-first environment.

Why You’ll Love Working Here

• Employee-owned culture where every employee has a stake in the company's success
• Opportunities to support high-profile engineering and construction projects that make a real impact
• A collaborative environment that values teamwork, innovation, and professional growth
• Strong commitment to employee development through training, mentorship, and advancement opportunities
• Industry-leading focus on safety, quality, and client satisfaction
• A stable, growing organization consistently recognized as one of the best places to build a long-term career

What You’ll Do

• Organize, maintain, and manage project documentation for engineering and construction projects
• Set up and administer document control systems for multiple projects simultaneously
• Support project managers and engineering teams by ensuring project files remain accurate, current, and compliant
• Assist in developing and maintaining document control standards, procedures, and best practices
• Communicate document management processes and expectations to project team members
• Coordinate the collection, review, routing, and distribution of project documents
• Compile electronic project data books and ensure documentation is complete and properly formatted
• Prepare and issue transmittals to clients and vendors
• Process vendor submittals, including logging, tracking, routing, and status updates
• Package and distribute electronic project documentation to internal and external stakeholders
• Monitor document workflows to ensure timely reviews, approvals, and deliverables
• Identify and escalation document-related issues while helping facilitate resolutions
• Perform additional administrative and document control responsibilities as needed

What We’re Looking For

Required Qualifications

• High school diploma or GED and 3+ years of document control, project support, or related experience, or equivalent combination of education and experience
• Proficiency with Microsoft Office applications, including Word, Excel, and Access
• Strong data entry skills with exceptional attention to detail
• Experience with document tracking, version control, and document distribution processes
• Ability to perform quality checks and verify document accuracy and completeness
• Strong organizational and time-management skills with the ability to handle multiple priorities
• Excellent verbal and written communication skills

Preferred Qualifications

• Experience with document management platforms such as Hexagon, Procore, SharePoint, or similar systems
• Experience issuing transmittals and compiling electronic project data books
• Experience supporting engineering, construction, or project-based organizations
• Ability to troubleshoot document workflow issues and recommend solutions
• Strong commitment to quality, compliance, and continuous improvement

Work Environment

This role operates within a professional, project-focused environment supporting engineering and construction initiatives. Much of the work is computer-based and requires daily use of document management systems and Microsoft Office applications. You'll regularly collaborate with multidisciplinary teams, clients, and vendors while managing multiple project priorities and deadlines.

Job Type & Location

This is a Contract to Hire position based out of Kansas City, MO.

Pay And Benefits

The pay range for this position is $25.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Kansas City,MO.

Application Deadline

This position is anticipated to close on Oct 20, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.