Document Controls Specialist — Large-Scale Construction

KEITH Engineering Design; Town of Florida (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% PAID Medical, Dental, Vision

401K with full vesting on Day 1

Parental leave and Life Insurance

PTO and Holidays

Job summary

KEITH Engineering Design in Belle Glade, FL seeks a Document Controls Specialist to oversee project document control, EDMS, and ensure accurate, timely distribution of engineering and construction records.

The ideal candidate is organized, detail-oriented, and experienced on large capital projects, collaborating with PMs, engineers, contractors, owners, and stakeholders to maintain document integrity and compliance.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Construction Management, Engineering Technology, or a related field preferred.
• Document controls experience on engineering, construction, infrastructure, or capital projects.
• Experience supporting large, complex construction management projects.
• Strong knowledge of document control, records management, and quality management systems.
• Experience with electronic document management systems and MS Office.

Responsibilities

• Manage all project documentation including drawings, specifications, RFIs, submittals, contracts, meeting minutes, change orders, correspondence, reports, and other project records.
• Administer and maintain the project's EDMS, ensuring documents are properly indexed, version-controlled, and distributed.
• Establish and enforce document control procedures per project standards and client requirements.
• Review incoming/outgoing documentation for accuracy, completeness, and compliance with protocols.
• Coordinate document transmittals between owner, design team, contractors, and stakeholders.
• Maintain current revision status of drawings, technical documents, and construction records.
• Track document workflows to ensure timely review, approval, and distribution.
• Prepare and maintain document logs, registers, and reporting metrics for management and client reporting.
• Assist leadership with audits, quality assurance reviews, and regulatory activities.
• Coordinate project closeout documentation including turnover packages, as-built drawings, and O&M manuals.
• Identify opportunities to improve document control processes and implement best practices.

Skills

Document control

EDMS proficiency

Attention to detail

Communication

Time management

Education

Associate's or Bachelor's degree in related field

Tools

MS Office Suite

EDMS software

Job description

KEITH Engineering Design in Belle Glade, FL seeks a Document Controls Specialist to oversee project document control, EDMS, and ensure accurate, timely distribution of engineering and construction records.

The ideal candidate is organized, detail-oriented, and experienced on large capital projects, collaborating with PMs, engineers, contractors, owners, and stakeholders to maintain document integrity and compliance.