Engineering Document Control Specialist

Miller Industries, LLC; Fenton (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

Miller Industries, LLC in Fenton, MI is seeking an Engineering Document Control Specialist to ensure accuracy, confidentiality, and accessibility of engineering documents. This role supports change management, distribution, and audit processes within a collaborative team environment.

The ideal candidate will have a degree in engineering or related field and at least two years in document control, with proficiency in Microsoft Office and document management systems.

Qualifications

• Bachelor's degree in Engineering, Computer Science, or related field.
• Minimum 2 years in document control or related role.
• Experience in engineering or technical environment.

Responsibilities

• Maintain and update document control records and databases.
• Ensure labeling, version control, and accessibility of engineering documents.
• Assign document numbers, revision numbers, and classification codes.
• Process and document changes per company procedures; coordinate reviews and approvals.
• Prepare and distribute documents to internal and external stakeholders.
• Maintain inventory and distribution logs for document flow.
• Ensure accuracy and integrity of all engineering documents; perform periodic audits.
• Archive and retain documents per regulatory requirements; ensure compliance with standards.

Skills

Organizational skills

Attention to detail

Communication

Independent work

Team collaboration

Microsoft Excel

PowerPoint

Document management systems

Version control

Auditing

Education

Bachelor's degree in Engineering or related field

Tools

Microsoft Office

PDM/ERP experience

Job description

We are seeking a highly organized and detail-oriented Engineering Document Control Specialist to join our team. This role is responsible for maintaining the accuracy, confidentiality, and accessibility of all engineering documents. The ideal candidate should have strong organizational skills, excellent attention to detail, and the ability to work independently and collaboratively within a team environment.

Key Responsibilities

• Document Management:


• Maintain and update document control records and databases.


• Ensure that all engineering documents are appropriately labeled, version controlled, and easily accessible.


• Assign document numbers, revision numbers, and classification codes as required.


• Change Control Management:


• Process and document changes to engineering documents according to company procedures.


• Coordinate with cross-functional teams to ensure proper review and approval of document changes.


• Implement and enforce change management policies and procedures.


• Document Distribution:


• Prepare and distribute documents for internal and external stakeholders.


• Maintain inventory and distribution logs to track document flow.


• Data Integrity:


• Ensure the accuracy and integrity of all engineering documents.


• Perform periodic audits and reviews to maintain high standards of document control.


• Record Keeping:


• Maintain accurate records of document history, including revision tracking and version control.


• Ensure documents are archived and retained according to regulatory requirements.


• Compliance:


• Ensure compliance with industry standards, company policies, and regulatory requirements related to document management.


• Stay informed about new regulations and standards affecting engineering document control.


• Quality Assurance:


• Support quality assurance efforts by providing accurate and timely document support.


• Participate in quality improvement initiatives and process optimization.

Required Qualifications

• Education:


• Bachelor's degree in Engineering, Computer Science, or a related field preferred.


• Certification or equivalent experience in document control preferred.


• Experience:


• Minimum of 2 years of experience in a document control or related role.


• Experience working in an engineering or technical environment.


• Skills:


• Strong organizational and time management skills.


• Excellent attention to detail and accuracy.


• Proficiency in Microsoft Office, especially Excel and PowerPoint.


• Knowledge of document management systems and software.


• Ability to communicate effectively both verbally and in writing.


• Ability to work independently and as part of a team.

Preferred Qualifications

• PDM/ERP experience.


• Familiarity with ISO 9001:2015 quality management systems.


• Experience with regulatory compliance (e.g., FDA, CE, IEC) in the engineering or manufacturing sector