Document Control Specialist - Hybrid Archival Tasks

Aston Carter; United States; Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Time Off/Leave

Job summary

Aston Carter is seeking a Document Control Coordinator for the Next Gen project, a contract role based in West Greenwich, RI. The role focuses on document archival, records organization, and vault transition activities, including transfer of docs to off-site storage and setting up new DMS vault space.

Key responsibilities include preparing and boxing documentation for archival and transfer to Iron Mountain, maintaining archive packages, moving records to free vault space, and ensuring accurate

Qualifications

• Strong attention to detail and organizational skills.
• Ability to accurately manage and track large volumes of documentation.
• Comfortable performing hands-on records management and administrative activities.
• Ability to follow established procedures and work independently with appropriate direction.
• Prior document control, records management, administrative, or regulated-industry experience preferred.

Responsibilities

• Prepare, organize, box, and track documentation for archival and transfer to Iron Mountain.
• Create and maintain required archive documentation packages.
• Support movement of eligible records from existing vault space to free capacity for Next Gen activities.
• Assist with the transfer and organization of documentation between on-site vault locations.
• Maintain accurate tracking and organization of records throughout document moves and archival activities.
• Perform routine document control and administrative activities supporting the Next Gen project.
• Follow applicable procedures and documentation practices when handling controlled records.
• Escalate documentation, tracking, or record-handling issues as identified.

Skills

Attention to detail

Organizational skills

Records management

Independent working

Hands-on archival

Tools

Document management system

Iron Mountain

Job description

Aston Carter is seeking a Document Control Coordinator for the Next Gen project, a contract role based in West Greenwich, RI. The role focuses on document archival, records organization, and vault transition activities, including transfer of docs to off-site storage and setting up new DMS vault space.

Key responsibilities include preparing and boxing documentation for archival and transfer to Iron Mountain, maintaining archive packages, moving records to free vault space, and ensuring accurate