Document Control Coordinator (Admin)

Aston Carter; United States; Hybrid; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Time Off/Leave

Job summary

Aston Carter is seeking a Document Control Coordinator for the Next Gen project, a contract role based in West Greenwich, RI. The role focuses on document archival, records organization, and vault transition activities, including transfer of docs to off-site storage and setting up new DMS vault space.

Key responsibilities include preparing and boxing documentation for archival and transfer to Iron Mountain, maintaining archive packages, moving records to free vault space, and ensuring accurate

Qualifications

• Strong attention to detail and organizational skills.
• Ability to accurately manage and track large volumes of documentation.
• Comfortable performing hands-on records management and administrative activities.
• Ability to follow established procedures and work independently with appropriate direction.
• Prior document control, records management, administrative, or regulated-industry experience preferred.

Responsibilities

• Prepare, organize, box, and track documentation for archival and transfer to Iron Mountain.
• Create and maintain required archive documentation packages.
• Support movement of eligible records from existing vault space to free capacity for Next Gen activities.
• Assist with the transfer and organization of documentation between on-site vault locations.
• Maintain accurate tracking and organization of records throughout document moves and archival activities.
• Perform routine document control and administrative activities supporting the Next Gen project.
• Follow applicable procedures and documentation practices when handling controlled records.
• Escalate documentation, tracking, or record-handling issues as identified.

Skills

Attention to detail

Organizational skills

Records management

Independent working

Hands-on archival

Tools

Document management system

Iron Mountain

Job description

Document Control Coordinator Contract

Role Summary

The Document Control Coordinator will provide dedicated support for the Next Gen project, with a primary focus on document archival, records organization,

and vault transition activities. This role will support the preparation and transfer of documentation to off-site storage and assist with establishing and organizing new DMS vault space.

Key Responsibilities

• Prepare, organize, box, and track documentation for archival and transfer to Iron Mountain.
• Create and maintain required archive documentation packages.
• Support movement of eligible records from existing vault space to free capacity for Next Gen activities.
• Assist with the transfer and organization of documentation between on-site vault locations.
• Maintain accurate tracking and organization of records throughout document moves and archival activities.
• Perform routine document control and administrative activities supporting the Next Gen project.
• Follow applicable procedures and documentation practices when handling controlled records.
• Escalate documentation, tracking, or record-handling issues as identified.

Desired Qualifications

• Strong attention to detail and organizational skills.
• Ability to accurately manage and track large volumes of documentation.
• Comfortable performing hands-on records management and administrative activities.
• Ability to follow established procedures and work independently with appropriate direction.
• Prior document control, records management, administrative, or regulated-industry experience preferred.

Job Type & Location

This is a Contract position based out of West Greenwich, RI.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre-tax and Roth post-tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long-term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of West Greenwich, RI.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a hybrid position in West Greenwich,RI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.