Document Control Specialist/Document Controller

PSG Global Solutions; Bridgeport (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

A project document control firm in Bridgeport is seeking a Document Control Specialist to manage project documentation accurately. Responsibilities include overseeing document quality, coordinating communications, and training staff on records management. Ideal candidates will have strong attention to detail and proficiency in Microsoft and Adobe tools. The role offers an opportunity to work independently in a fast-paced environment, ensuring all project-related documents are organized and accessible.

Qualifications

• Ability to work independently and be self-directed.
• Must be highly motivated to meet deadlines in a fast-paced environment.
• Proficient in managing project documents with integrity.

Responsibilities

• Manage project documents for accuracy and quality.
• Coordinate indexing, compilation, and distribution of documents.
• Train employees on records management procedures.

Skills

Attention to detail

Interpersonal communication

Time management

Proficient in Microsoft and Adobe

Document control experience

Job description

Document Control Specialist/Document Controller

• Contract
• Progressive GE

Provide project document control of a Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.

Responsibilities

• Ability to work independently and be self-directed; Possess strong interpersonal communication skills.
• Highly motivated; able to work in a fast paced environment and able to meet deadlines;
• Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
• Maintain stringent electronic and paper copy document control processes for all project related information.
• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
• Utilize electronic filing and web-based project management, construction administration systems to store, manage, coding and tracking pertinent documents.
• Ability to use scanning and copying equipment, organize and maintain documents.
• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.
• Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction.
• Assist with migrations, audits and perform administrative tasks as needed.
• Control the retrieval of documents; Receive and process submittals or shop drawing and requests for information or RFIs and maintain via tracking logs.
• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.
• Ability to be detail oriented, dependable, trustworthy and able to work with complex and time sensitive documents.
• Willing to work overtime when needed.
• Proficient with Microsoft software applications and Adobe software Requirements, familiarity with Document Control Systems.
• Ability to prioritize, possess excellent time management and troubleshooting skills.
• Copying Documents Scanning Documents Assembling and Binding Documents / inserting tabs and slip-sheets / 3 ring binders, etc.
• Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges incurred.
• Coordinate with vendors to reconcile invoice discrepancies.
• Maintain and apply working knowledge of Corporate Standards for Business Controls and meet management's expectations for effective internal business controls.

All your information will be kept confidential according to EEO guidelines.

IF THIS IS THE JOB OPPORTUNITY FOR YOU GIVE ME A CALL AT 646-618-8925 ASAP! I want to know more about your preferences.

If in case you know someone who might be interested for this, feel free to pass it along. I look forward to hearing from you!