Engineering Document Control Specialist - Hybrid/Remote

Jacobs; Boise (ID); Hybrid; USD 60,339,000 - 105,662,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid time off

Holidays

Job summary

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will support one or more projects, enforce naming conventions, generate reports, coordinate with engineering, project controls, IT, and other functions, and assist with project closeout and archiving.

Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Document control proficiency

MS Office proficiency

Attention to detail

Communication skills

Education

Associate or Bachelor’s degree in Engineering/Construction Management or related field

Experience in Engineering, Construction Management, or related field

Tools

Aconex

ProjectWise

Autodesk Construction Cloud/BIM 360

SharePoint

Procore

Job description

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking, and archival of project documentation, ensuring quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will support one or more projects, enforce naming conventions, generate reports, coordinate with engineering, project controls, IT, and other functions, and assist with project closeout and archiving.