Director of Administration - Build Scalable Ops in Early-Stage

Nicely Co.; Tulsa (OK); On-site; USD 90,000 - 130,000; Full time

Job summary

Nicely Co. is seeking a Director of Administration to lead and organize administration, scheduling, records, and workplace coordination. This role will own processes, standards, and confidential information handling, while partnering with colleagues across functions.

As an early-stage company, you will shape the internal systems that scale with growth and influence strategic decisions. You will translate company priorities into documented plans, establish reusable processes, and guide a growing

Qualifications

• Must demonstrate capability in organized administration, scheduling, records, confidentiality and dependable follow-through.
• Strong written and verbal communication with cross-functional partners.
• Ability to organize ambiguous work, progress independently, and document decisions.
• Experience leading and building processes in an early-stage environment.

Responsibilities

• Set direction for organized administration, scheduling, records, workplace coordination, document quality, confidentiality, and dependable follow-through.
• Translate priorities into documented plans, decisions, and measurable outcomes.
• Build lightweight, repeatable processes for an early-stage company that can mature over time.
• Collaborate across functions to resolve dependencies and deliver complete outcomes.
• Identify risks early, propose proportional solutions, and escalate decisions as needed.
• Maintain accurate documentation and handle company, customer, and employee information responsibly.
• Communicate progress, constraints, priorities, and results clearly to teammates.
• Partner with founder/CEO on strategy, budgets, and performance measures.
• Build the function's roadmap, policies, and future hiring plan.
• Develop future team members through coaching and leadership.

Skills

Organized admin

Scheduling

Records management

Confidentiality

Leadership

Cross-functional collaboration

Process improvement

Documentation

Job description

Nicely Co. is seeking a Director of Administration to lead and organize administration, scheduling, records, and workplace coordination. This role will own processes, standards, and confidential information handling, while partnering with colleagues across functions.

As an early-stage company, you will shape the internal systems that scale with growth and influence strategic decisions. You will translate company priorities into documented plans, establish reusable processes, and guide a growing